Cement Coordinator

Roles and Responsibilities

1. Coordinate with cement plants for daily, weekly, and monthly dispatch plans.
2. Follow up with cement plant representatives for material requirements, specifications, and quantity planning.
3. Coordinate with production and operations teams to ensure material availability as per cement plant requirements.
4. Arrange dispatch schedules based on approved purchase orders, agreements, and lifting plans.
5. Coordinate with transporters for the timely placement of trucks, tankers, and other required vehicles.
6. Track vehicles from loading to unloading and ensure timely completion of each trip.
7. Follow up with cement plants regarding vehicle unloading and avoid unnecessary vehicle detention.
8. Coordinate for preparation and submission of dispatch-related documents, including manifests, invoices, e-way bills, weighment slips, and other statutory documents.
9. Ensure all dispatches comply with applicable Hazardous Waste Management Rules and authorization requirements.
10. Coordinate with internal laboratory and Quality teams for material testing and quality reports.
11. Ensure supplied material meets agreed specifications such as GCV/CV, moisture, ash, chloride, pH, flash point, and other customer requirements.
12. Maintain regular communication with cement plant Production, Environment, EHS.
13. Follow up for Purchase Orders, contracts, approvals, and amendments.
14. Coordinate for trial supplies and monitor trial performance with cement plant representatives.
15. Maintain daily dispatch reports, stock reports, pending vehicle reports, and monthly supply statements.
16. Monitor material stock availability and coordinate dispatch priorities based on customer requirements.
17. Follow up on pending documents, approvals, quality reports, and regulatory requirements.
18. Coordinate with regulatory authorities and internal compliance teams whenever required for interstate movement and co-processing activities.
19. Maintain records of customer-wise quantities, dispatch status.
20. Coordinate with the Accounts and Commercial teams for invoice submission and payment follow-up.
21. Address operational issues such as vehicle delays, unloading delays, material rejection, and documentation issues.
22. Required for coordination meetings, trials, operational discussions, and customer relationship management.
23. Prepare MIS reports on dispatch quantity, customer-wise supply, pending orders, transportation status, and operational challenges.
24. Support the Marketing and Business Development team in maintaining strong relationships with cement industry customers.
25. Identify opportunities to increase material lifting and improve coordination efficiency with existing cement plants.

Skills & Competencies

1. Strong communication and follow-up skills.

2. Good coordination and relationship management abilities.

3. Knowledge of cement plant operations and co-processing concepts.

4. Basic understanding of Hazardous Waste Management Rules and compliance requirements.

5. Knowledge of logistics and transportation coordination.

6. Ability to handle multiple customers and dispatch schedules simultaneously.

7. Good knowledge of MS Excel, Word, and PowerPoint.

8. Ability to prepare daily and monthly MIS reports.

9. Problem-solving and decision-making skills.

10. Ability to work independently and coordinate with multiple internal and external stakeholders.