C.E.O. Management Associate

Key Responsibilities

• Track instructions, action items, deadlines, and commitments issued by the CEO and EVP and follow them through to completion.
• Maintain accurate and updated trackers for executive priorities and open items.
• Coordinate with department heads and responsible personnel to obtain timely updates and deliverables.
• Verify reported progress and confirm that required actions have actually been completed.
• Identify delays, discrepancies, missed commitments, and unresolved concerns and escalate them appropriately.
• Prepare and manage daily executive reports, schedules, reminders, and follow-ups.
• Coordinate meetings and executive requirements, including schedules, participants, logistics, and contingency arrangements.
• Monitor multiple ongoing priorities across departments and ensure that no critical item is overlooked.
• Maintain clear documentation and continuity of executive instructions, including changes in direction or priorities.
• Provide proper handover of pending and completed items during coverage rotations.
• Perform other related duties that may be assigned by Management.

Qualifications

• Strong critical thinking, analytical, and problem-solving skills.
• Excellent comprehension and ability to understand complex instructions and business matters.
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Persistent and proactive in following up on deadlines, commitments, and deliverables.
• Assertive and confident communicator who can professionally coordinate with managers and department heads.
• Strong written and verbal communication skills.
• Able to maintain accurate records and remember the context and history of ongoing matters.
• Resourceful and able to anticipate requirements before they become urgent.
• Tech-savvy and AI-adaptive, with a strong willingness to learn and use new tools.
• Comfortable working in a fast-paced environment with high accountability.
• Willing to participate in rotational weekend/holiday monitoring when required.