CEO Office Coordinator

Working Location : Site Based - West Sumbawa

Working Schedule : Regular working days 5:2 (Monday-Friday)

The CEO Office Coordinator for Director Operations is responsible for coordinating strategic and operational initiatives across site operations, engineering, maintenance, projects, and supporting functions. This role acts as an extension of the Director Operations Office by ensuring operational priorities are translated into actionable plans, monitoring key performance indicators (KPIs), tracking strategic initiatives, and facilitating effective communication among stakeholders.

The ideal candidate has an Engineering background with strong analytical, project management, and operational coordination capabilities, enabling effective support for executive-level decision making and execution.

Some of your duties will include:

Strategic & Executive Support

• Support the Director Operations in managing operational priorities and strategic initiatives.
• Prepare executive reports, presentations, dashboards, and briefing materials for management meetings.
• Conduct analysis on operational performance, productivity, costs, safety, and project execution.
• Monitor action items from Executive Committee, Operations Review, and Leadership meetings.
• Support annual business planning, budgeting, and operational strategy development.

Operations Performance Management

• Consolidate and analyze operational performance data from all departments.
• Track key operational KPIs including Safety, Production, Reliability, Cost, Productivity, and Project Performance.
• Identify performance gaps and coordinate follow-up actions with relevant teams.
• Prepare weekly, monthly, and quarterly operational performance reports for management review.
• Monitor implementation of operational improvement initiatives.

Cross-Functional Project Coordination

• Coordinate strategic projects across Operations, Engineering, Maintenance, Asset Management, Supply Chain, HSE, and Human Capital.
• Track project schedules, milestones, deliverables, risks, and action plans.
• Facilitate project review meetings and ensure timely completion of action items.
• Escalate critical issues and operational risks to the Director Operations when necessary.
• Support execution of operational excellence and business transformation initiatives.

Stakeholder Management

• Serve as a focal point between the Director Operations and business stakeholders.
• Coordinate communication and alignment among site leadership teams and corporate functions.
• Manage meeting schedules, agendas, minutes of meetings, and follow-up actions.
• Ensure efficient information flow between management and operational departments.

Continuous Improvement & Governance

• Support implementation of Operational Excellence frameworks.
• Drive continuous improvement projects related to productivity, efficiency, cost optimization, and operational effectiveness.
• Assist in standardizing reporting, governance, and operational management practices.
• Monitor compliance with internal policies, procedures, and operational standards.

What skills and experience do you need?

Education

Bachelor’s Degree in: Engineering, Mining Engineering, Mechanical Engineering, Industrial Engineering, Electrical Engineering, Civil Engineering, Chemical Engineering, Metallurgical Engineering, Petroleum Engineering, Other relevant Engineering disciplines

Experience

• Minimum 5 years of professional experience.
• Experience in Mining, Mineral Processing, Oil & Gas, Energy, Manufacturing, Construction, or Heavy Industry sectors.
• Exposure to Operational Planning, Engineering, Project Management, Continuous Improvement, or Corporate Strategy.
• Experience working with senior management or executive leadership teams is preferred.

Technical Competencies

• Business Analyst
• Operational Performance Analysis
• Project Management
• Engineering & Technical Understanding
• Business Planning & Budgeting
• Risk Management
• Process Improvement
• Data Analytics
• Cost & Productivity Analysis
• Advanced Microsoft Excel and PowerPoint
• Power BI or other reporting tools

Behavioral Competencies

• Strong analytical and problem-solving skills
• Excellent communication and presentation skills
• Strong stakeholder management capability
• High attention to detail
• Executive presence and professionalism
• Strong organizational and coordination skills
• Ability to work under pressure and manage multiple priorities
• High level of confidentiality and integrity
• Proactive and results-oriented mindset

An engineer with strong business acumen who can bridge operational realities and executive decision-making. The successful candidate is highly analytical, data-driven, detail-oriented, and capable of coordinating complex operational initiatives across multiple departments while supporting the Director Operations in driving performance, productivity, safety, and strategic execution.

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