CEO Office Manager

Responsibilities Executive Support:

• Manage and optimize the CEO’s and Upper Management Executives' calendars, including scheduling meetings, appointments, and travel arrangements.
• Act as a gatekeeper, managing incoming communication and prioritizing requests.
• Prepare and organize materials for meetings, presentations, and reports.
• Draft, proofread, and send out correspondence on behalf of the CEO.
• Handle confidential information with discretion and professionalism.

Meeting & Event Coordination

• Coordinate logistics for internal and external meetings, including conference calls, video conferences, and in-person engagements.
• Prepare agendas, take notes during meetings, and track follow-up action items.
• Organize company events, off-sites, and team-building activities as requested by the CEO and Executives.

Travel Coordination

• Arrange detailed travel itineraries, including flights, accommodations, and transportation.
• Ensure all travel logistics align with the CEO and the Executives schedules and preferences.

Project Support

• Assist with the management of special projects, including research, data gathering, and preparing reports or

presentations.

• Collaborate with cross-functional teams to ensure alignment and progress on initiatives.
• Maintain and update project tracking systems and timelines.

Communication & Relationship Management

• Serve as a primary point of contact between the CEO and internal/external stakeholders.
• Build and maintain relationships with clients, investors, partners, and other key contacts.
• Ensure the CEO’s priorities and communications align with organizational goals.

Administrative Support

• Maintain the CEO’s files, records, and documents in an organized manner.
• Manage expenses, reimbursements, and invoices related to the CEO’s activities.
• Perform ad-hoc administrative tasks as needed to support the CEO and Executives.

Qualifications

• Bachelor's degree or equivalent experience in business, finance, or a related field.
• 5+ years of experience as an Executive Assistant or in a similar role, preferably in a fast-paced or tech-driven environment.
• Strong Business Acumen, specifically in Fintech/ App.
• Proficiency in English.
• Exemplary planning and time management skills.
• Up-to-date with advancements in office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• High-level verbal and written communications skills.
• Discretion and confidentiality.
• Strong understanding of the fintech industry and/or financial services is highly desirable.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Google Workspace, and other productivity tools.
• Excellent organizational skills and the ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills, with the ability to interact with senior executives, investors, and stakeholders.
• High level of professionalism, discretion, and the ability to handle sensitive information.
• Strong problem-solving skills, attention to detail, and ability to anticipate the CEO’s needs.

Preferred

• Experience with CRM systems, project management tools (e.g., Asana, Trello), and video conferencing platforms (e.g., Zoom, Microsoft Teams).