Certification Administrative Coordinator

Location: Irvine, CA | Full-time

About NGV
NGV is a global certification body with over 25 years of experience in ISO management system certification. Our North America office is newly established and expanding rapidly. We are looking for an organized and detail‑oriented administrative coordinator to support certification activities and communication between our U.S. office and our headquarters in China.

Key Responsibilities

• Coordinate certification project documentation and maintain organized records
• Communicate with NGV China regarding audit schedules, documentation, and client requirements
• Assist auditors with scheduling, travel arrangements, and project preparation
• Support clients by providing required forms, instructions, and certification updates
• Prepare and review basic certification documents before submission
• Manage office operations including email communication, filing, and meeting coordination
• Track project timelines and ensure deadlines are met
• Provide general administrative support to the North America team

Qualifications

• 1–3 years of administrative or office support experience
• Strong organizational and communication skills
• Ability to work with international teams (Mandarin bilingual preferred but not required)
• Proficiency in Microsoft Word, Excel, and basic document management
• Experience in certification, compliance, or quality-related industries is a plus

Compensation
$54,000 – $72,000 annually, depending on experience.
Benefits available according to company policy.

Pay: $4,500.00 - $6,000.00 per month

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person