Charity Admin Executive

We believe in putting compassion into action and making a positive difference in our communities. Through our work in charity, education, healthcare and environmental initiatives, we strive to create meaningful and lasting impact. Join us and be part of a team that works together to serve others and build a better future.

What we offer:

• Medical insurance
• Training & Development
• Meal allowance
• Uniform

JOB RESPONSIBILITIES:

1. Charity Case, Project, and Events Works or Support:

• Manage the end-to-end process for long-term, emergency charity cases and charity project, including documentation, budget preparation, and coordination of necessary approvals.
• Assist in major disaster relief efforts (e.g., fires, floods) by compiling case information, preparing distribution documents, budgets and facilitating swift approvals.
• Attend to new charity applications received via phone, email, and walk-in inquiries; prepare case reports and triage them to the volunteer assessment team.
• Provide logistical and administrative support for charity events and outreach projects.

2. General Administrative & Operational Support:

• Collect and compile home visit reports from volunteers to aid in decision-making. Prepare meeting agendas, presentation slides, and ensure all supporting documents are ready for the monthly Charity Meeting.
• Provide general administrative support including managing email inbox, preparing meeting minutes, compiling monthly statistics, following up on beneficiary bank information, collecting documents related charitable distribution, issuing official letters and communications.
• Organize and maintain all physical and digital charity records, ensuring they are always audit-ready.

3. Financial Compliance Task:

• Process charity-related payments, purchase requests and purchase invoices using the SAGE accounting system.
• Perform financial compliance checks by verifying critical documents such as acknowledgment vouchers and supplier invoices. Ensure the timely and accurate closure of Charity Disbursement Orders (CDOs).

JOB REQUIREMENTS:

• Degree or Diploma with in any field.
• Experienced in administrative or operations role is preferred.
• SPM candidates with experience or fresh graduates are welcome to apply.
• Proficient in Microsoft Office software.
• Ability to speak in Mandarin will be a plus point to deal with Mandarin speaking community.
• Ability to interact with all levels; various backgrounds of volunteers.
• Job Location: Sabah - Kota Kinabalu.