CHIEF ACCOUNTANT

Job Purpose

The Chief Accountant is responsible for managing the hotel's day-to-day accounting operations and ensuring accurate financial records, timely reporting, effective financial controls, and compliance with company policies and applicable accounting standards.

The position supports the Director of Finance / Financial Controller in maintaining strong financial controls and ensuring the accuracy and integrity of the hotel's financial information.

Key Responsibilities

1. General Accounting

• Manage the day-to-day accounting activities of the hotel.
• Ensure all financial transactions are accurately recorded and properly supported.
• Maintain the general ledger and accounting records.
• Review journal entries, accruals, provisions, and adjustments.
• Ensure accurate and timely posting of all financial transactions.
• Monitor and reconcile balance sheet accounts.
• Ensure proper filing and maintenance of financial documentation.

2. Month-End & Year-End Closing

• Coordinate the month-end closing process.
• Ensure all revenue, expenses, accruals, provisions, and adjustments are recorded accurately.
• Prepare and review month-end schedules and reconciliations.
• Assist in preparing year-end financial statements and supporting schedules.
• Ensure closing deadlines are met in accordance with company requirements.

3. Accounts Payable & Receivable

• Supervise Accounts Payable and Accounts Receivable activities.
• Ensure supplier invoices are properly verified, approved, and recorded.
• Monitor supplier balances and payment schedules.
• Ensure timely collection and reconciliation of receivables.
• Review outstanding balances and follow up on overdue accounts.
• Maintain accurate vendor and customer accounts.

4. Income Audit & Revenue Control

• Review daily hotel revenue reports and supporting documents.
• Ensure revenues from Rooms, Food & Beverage, Spa, Events, and other departments are accurately recorded.
• Reconcile revenue between the PMS, POS, and accounting system.
• Investigate discrepancies and ensure corrective action is taken.
• Monitor cash, credit card, bank, and other payment transactions.
• Ensure appropriate controls over cash handling and revenue collection.

5. Bank & Cash Reconciliation

• Review daily cash reports and bank transactions.
• Prepare and review bank reconciliations.
• Monitor cash balances and ensure proper cash controls.
• Investigate and resolve discrepancies promptly.
• Ensure compliance with hotel cash-handling procedures.

6. Financial Reporting

• Prepare financial reports and schedules as required.
• Provide accurate financial information to the Director of Finance / Financial Controller.
• Assist with monthly financial reporting and management accounts.
• Analyze significant variances and provide explanations.
• Support management in understanding financial performance.

7. Budgeting & Forecasting

• Assist in the preparation of the hotel's annual budget.
• Support monthly forecasting and financial planning.
• Monitor actual results against budget and forecast.
• Identify significant variances and communicate them to management.
• Assist departments in maintaining effective budgetary control.

8. Internal Controls & Compliance

• Ensure effective internal financial controls are maintained.
• Monitor compliance with hotel policies, procedures, and financial controls.
• Support internal and external audits.
• Provide requested documentation and financial schedules to auditors.
• Identify control weaknesses and recommend corrective actions.
• Ensure compliance with applicable accounting standards and local statutory requirements.

9. Inventory & Cost Control

• Work closely with Cost Control, Purchasing, Stores, and operational departments.
• Review inventory records and stock reconciliations.
• Support monthly stocktaking and investigate discrepancies.
• Monitor food, beverage, and other operational costs.
• Ensure proper recording of inventory movements and adjustments.

10. Payroll & Staff-Related Accounting

• Coordinate with HR and Payroll to ensure accurate payroll accounting.
• Review payroll-related journal entries and reconciliations.
• Ensure staff-related expenses and provisions are properly recorded.
• Maintain confidentiality of employee financial information.

11. Team Supervision & Development

• Supervise and guide the accounting team.
• Allocate responsibilities and monitor work progress.
• Review the team's work for accuracy and completeness.
• Train and develop finance colleagues.
• Promote teamwork, accountability, and professional standards.