Chief Administration Manager

Role & responsibilities

We are looking for an experienced and highly organised Chief Administration to lead and oversee the company's administrative functions, office operations, facilities, vendor management, documentation, and coordination across departments and project sites.

The ideal candidate should have strong leadership, communication, negotiation, and problem-solving skills, with the ability to independently manage day-to-day administration and ensure smooth functioning of the organisation.

• Oversee the complete administrative operations of the company and ensure smooth day-to-day functioning.
• Manage and supervise the administration team and allocate responsibilities effectively.
• Develop and implement administrative systems, processes, and SOPs.
• Coordinate with Directors, senior management, project teams, consultants, vendors, and external agencies.
• Manage office facilities, housekeeping, security, maintenance, utilities, and general infrastructure.
• Handle vendor identification, negotiations, empanelment, contracts, renewals, and performance monitoring.
• Ensure timely renewal and maintenance of AMC, insurance, licenses, registrations, agreements, and statutory documents related to administration.
• Maintain proper records of company assets, office equipment, vehicles, stationery, and other administrative resources.
• Oversee procurement of office and administrative requirements while ensuring cost efficiency.
• Coordinate with government departments, local authorities, societies, service providers, and other external stakeholders whenever required.

Preferred candidate profile

• Graduate in any discipline; MBA/PG Diploma in Administration or Management will be an advantage.
• Minimum 10 years of relevant experience in administration, preferably with a real estate, construction, infrastructure, corporate, or similar organisation.
• Experience in managing administration teams and multiple office/project-site requirements.
• Strong knowledge of vendor management, procurement, facilities management, and office operations.
• Excellent communication and interpersonal skills.
• Strong negotiation and coordination abilities.
• Good command of MS Office, particularly Excel and Word.
• Strong organisational and multitasking abilities.
• Should be proactive, responsible, disciplined, and capable of working independently.
• Ability to handle sensitive and confidential matters with discretion.
• Should have a hands-on approach and strong ownership of responsibilities.