Child Care Coordinator

ABOUT THIS ROLE

The Part-Time Childcare Coordinator for Rock Creek Kids oversees the intake, organization, and fulfillment of childcare requests for midweek ministries, weekend services, and special events across the church. This role serves as the primary point of coordination between internal ministry leaders and an external childcare provider, determining childcare needs (space, supplies, and staffing), scheduling care workers, and ensuring consistent quality and safety. The coordinator also follows up on any personnel or service-related issues with the childcare provider, helping remove barriers to participation and ensuring families and ministries are supported with excellence. This position is administrative and operational in nature, with some on-site oversight as needed during scheduled events and midweek programming.

CORE RESPONSIBILITIES

Childcare Request Coordination

– Receive and manage childcare requests from ministries and departments across the church

– Communicate clearly with requesters to determine childcare needs, including:

– Number and ages of children

– Room usage and space needs

– Supplies and equipment required

– Staffing levels and timing

– Maintain an organized system for tracking requests, confirmations, and schedules

– Collaborate with Volunteer Coordinator(s) for staffing needs for weekends and all-church events

Vendor & Staffing Management

– Serve as the primary liaison with the designated childcare provider(s)

– Coordinate hiring and scheduling of care workers based on approved requests

– Communicate expectations, schedules, and policies to the childcare provider

– Follow up on any personnel concerns, performance issues, or scheduling challenges with the provider or service company

On-Site Support & Oversight (as needed)

– Ensure rooms are prepared appropriately for scheduled childcare

– Confirm staff arrival and coverage for events

– Support ministries during events by serving as the childcare point person if issues arise

– Communicate with ministry leaders and personnel for specific midweek requests and events to ensure clear communication and expectations

Safety, Policies & Administration

– Ensure childcare environments align with Rock Creek Kids safety policies and standards

– Assist with documentation related to incidents, attendance, or special instructions

– Communicate supply needs and room usage requirements to Kids Ministry leadership

– Help ensure consistency and quality across all childcare experiences

QUALIFICATIONS

Skills & Experience

– Experience in childcare coordination, early childhood environments, or event-based childcare (church or professional setting preferred)

– Strong organizational and communication skills

– Excellent interpersonal skills

– Ability to manage multiple requests and timelines simultaneously

– Comfortable working with external vendors and following up on personnel matters professionally

– Detail-oriented, dependable, and proactive

– Passion for supporting families and enabling ministry to happen smoothly

– Growing and committed follower of Christ with demonstrated Christ-like character

– Commitment to Rock Creek Church's vision, values, and core beliefs

– Customer service oriented

– Passionate about serving and ministering to families, volunteers, and part-time staff

– Professional appearance and conduct

Requirements

– Must pass a background check

– Must complete Rock Creek Kids child safety training

– Availability during scheduled childcare times: Monday evenings, Tuesday evenings, Wednesday evenings; weekends as needed for special events; Tuesday and Thursday mornings during Bible Study seasons (Spring and Fall)

– Comfortable working both independently and collaboratively across ministries

– Prior experience supporting or leading teams preferred

WORK SCHEDULE & CLASSIFICATION

Classification

Coordinator; Part-Time; 25 Hours per Week

Department

Rock Creek Kids

Reports To

Kids Operations Director

Schedule

Monday, Tuesday, and Wednesday evenings; weekends as needed for special events; Tuesday and Thursday mornings during Bible Study seasons (Spring and Fall).

Pay: $20.00 per hour

Expected hours: No more than 25.0 per week

Work Location: In person