Children's Services Administration Manager

THE ROLE

YMCA South Australia is seeking an experienced Children’s Services Administration Manager to play a critical leadership role supporting the effective delivery of our Early Learning and Outside School Hours Care services across the state.

Reporting to the Head of Children’s Services, this role is responsible for overseeing funding administration, compliance, and key administrative systems that support families, services, and teams. With a balance of leadership, technical expertise and continuous improvement, this position offers the opportunity to make a meaningful contribution to services that positively impact children, families and communities.

KEY RESPONSIBILITIES

• Lead funding administration and compliance across CCS, ISS, ACCS and Skills SA
• Ensure accurate family accounts, invoicing, payments and subsidy reconciliation
• Manage and optimise childcare management systems (including Xplor)
• Provide leadership, coaching and support to the Children’s Services administration and customer service team
• Drive continuous improvement across systems, processes and reporting

REQUIREMENTS FOR THE Y

Successful candidates will also have:

• Minimum two years' experience in a supervisory or team leadership role
• Thorough knowledge of the Family Assistance Law, Child Care Subsidy (CCS), and related government funding programs (e.g., Inclusion Support Subsidy (ISS), Additional Child Care Subsidy (ACCS) etc
• Demonstrated experience working with childcare management systems, such as Xplor, Kidsoft or similar platforms
• Tertiary qualification in Business Administration, Management, or a related field; or equivalent relevant experience in children's services administration (Desirable)
• Qualifications in Training and Assessment, Project Management, or related areas (Desirable)
• Diploma or degree in Early Childhood Education, Education Administration, or related field (Desirable)

To view the position descriptions for this role, please visit our website at https://www.sa.ymca.org.au/get-involved/careers/find-a-job

ABOUT THE Y

YMCA South Australia is a not-for-profit community organisation that has served the South Australian community for more than 170 years. Our aim is to develop the whole person, helping all South Australians connect with a better life - not only physical fitness and capabilities but also sense of identity, purpose, hope and dignity, psychological health, resilience, social connectedness, lifelong learning and contribution back into the community. We are a leading provider of recreation, community, and children’s services and we deliver programs and services across the state in settings including community recreation centres, swimming pools, health and fitness facilities, community centres, camps, early education and schools and youth services.

BENEFITS WITH THE Y

• Free Access - Free access to YMCA SA managed recreation centres (pools, gyms, courts) and for immediate family when visiting together
• YMCA SA Discounts - 20% off programs, classes, café food, merch, and OSHC/Vacation Care services
• Health and Wellbeing - Access to free flu vaccinations and our Employee Assistance Program (EAP) with 24/7 support
• Career Growth Opportunities - A cultureof empowerment and growth with ongoing opportunities for learning and career/skill development

HOW TO APPLY

For a confidential discussion about this opportunity, please contact Komala Champion on [0498 988 462](tel:0498 988 462) or [email protected].

Does this sound like you? Please submit your resume and cover letter via Apply Now! You must address the key selection criteria in your application. Please note, only shortlisted applicants will be notified.

Applications close 4th of September 2026.

COMMITMENT TO SAFEGUARDING CHILDREN

At the Y, we're committed to empowering all Children and Young People to feel safe and be safe, at the Y, in their families and in their communities. All candidates are appropriately screened and are in the right roles, including:

• National Police Check (issued in the last 6 months)
• DHS Working with Children Check
• International Criminal History Record Check (if worked overseas in the last 5 years)

To learn more about our screening processes, view our Safeguarding Children and Young People Policy: https://www.sa.ymca.org.au/who-we-are/safeguarding-children

YMCA South Australia is an equal opportunity employer committed to safeguarding children, young people, and other vulnerable people.