Chinese Executive's Assistant

About the role

We are looking for a highly organized and detail-oriented Executive Assistant who can provide direct administrative and coordination support to senior leadership. This role requires strong communication skills in both English and Chinese (Mandarin), as you'll be liaising with Chinese-speaking executives, partners, and stakeholders on a daily basis.

Key responsibilities

• Provide day-to-day administrative support to senior executives (scheduling, correspondence, travel arrangements, meeting coordination)
• Serve as a communication bridge between Chinese-speaking leadership and local staff/external parties
• Translate and interpret documents, emails, and conversations (English ↔ Mandarin) as needed
• Prepare reports, presentations, and meeting minutes
• Manage confidential files and records
• Coordinate with other departments to ensure smooth execution of executive directives
• Handle ad hoc tasks and special projects as assigned

About you

• Bachelor's degree in Business Administration, Office Management, or related field
• Proficient in Mandarin Chinese (spoken and written) and English — HSK certification a plus
• 2–3 years of experience in an executive assistant, secretarial, or admin support role required
• Excellent organizational, multitasking, and time-management skills
• Proficient in MS Office (Word, Excel, PowerPoint)
• High level of discretion and professionalism when handling confidential matters
• Can work onsite, full-time in BGC, Taguig City

About us

Huayu KJ Supply & Leasing Corp. (HKJ) is a privately owned multi-industry group with operations spanning infrastructure materials supply, equipment leasing, construction, logistics, trading, and quarry/batching plants. We operate in a bilingual English/Chinese corporate environment.

Benefits

• Government-mandated benefits (SSS, PhilHealth, Pag-IBIG)