Church Administrator

• Reports to: Lead Pastor/SPRC
• Position Status: Part-time position (24 hours per week)
• Compensation: $27,500/year
• FMLA: Exempt

Upon a successful first interview, the preferred candidate(s) must successfully submit required documentation, including I-9 work-related documentation, and successfully complete a Safe Sanctuaries background check and DMV check prior to being offered the position. These documents may be brought to the interview if desired.

Position Summary

The Church Office Administrator of Hughes United Methodist Church is the first face and voice of Hughes United Methodist Church for both clients and members of our congregation. They facilitate connection between the church and community and resource staff and lay leaders as they do their assigned work. A successful Church Office Administrator will be highly organized, exercise good time-management, and shares a commitment with us to being the face of Christ with all whom we encounter.

Essential Functions

Hospitality

• Offer radical hospitality when interfacing with Church members, clients, and staff in written and verbal forms.
• Foster a culture of welcome for Mid-County Hub Clients who call the Church office for support.
• Respond to requests from ministry leaders in a timely fashion, ensuring a high level of customer service, professionalism, integrity and follow through.
• Facilitate, in partnership with other staff, robust communication of Church activities through a variety of mediums and methods, including print, social media, and weekly ENewsletters.
• Support, alongside clergy staff, church and community members requesting baptisms, funerals, weddings, or other sacred celebrations.

Administration

• Prepare the weekly bulletin and slides for each Sunday’s English and Spanish language service.
• Oversee and update Church Membership Records as needed.
• Order office and janitorial supplies and maintain an inventory of office supplies.
• Assist in preparing the annual Charge Conference and end of year conference reports.
• Attends staff meetings as required

Facilities Management

• Maintain a calendar for all activities on the Church campus and coordinate with lay leaders and staff to ensure ease of access and use for all church facilities.
• Serve as a liaison between existing and new church facility users, including regular communication about general building activity.
• Serve as a liaison between vendors, contractors, and the Unified Board as requested by the Board or Lead Pastor.
• Updates all income into the accounting system

Skills & Knowledge

• Excellent written and oral skill, preferably bilingual (English/Spanish)
• Accomplishes tasks efficiently and effectively using available or identified technological solutions.
• Excellent communication, time management, leadership and employee development skills.
• Documented computer skills.

Supervision

• The Lead Pastor is the primary supervisor of the church administrator. The administrator is also responsible to the SPRC, who along with the pastor will participate in an annual evaluation. The SPRC sets the salary of the staff members.

Expectations of Staff

• Demonstrate Christ-centered behavior at all times. i.e. treating people with dignity, respect, compassion and integrity.
• Follow Matthew 18 and Ephesians 4:15, as well as our Personnel Policy, for all grievances.
• Demonstrate a pleasant and professional personality and appearance.
• Attend all mandatory meetings and events, as needed.
• Adhere to policies and procedures as stated in the Church employee handbook.
• Embrace diversity including race, ethnicity, sexuality, gender & gender identity, culture, creed, ability, and socio-economic status.

Employment At-Will:

All employees of Hughes United Methodist Church are at-will, and as such, are free to resign any time without reason, just by providing two weeks' notice to the lead pastor and SPRC chair. HUMC likewise retains the right to terminate an employee’s employment at any time with or without reason or notice.

Nothing contained in this job description or any other document provided to the employee is intended to be, nor should it be, construed as a guarantee that employment or that any benefit will be continued for any period of time. Any salary figures provided to an employee in annual or monthly terms are stated for the sake of convenience or to facilitate comparisons that are not intended and do not create an employment contract for any specific period of time.

Pay: Up to $27,500.00 per year

Benefits:

• Paid time off

Work Location: In person