Church Office Administrator & Bookkeeper

Second Congregational Church of Boxford is seeking a friendly, organized, and dependable part-time Office Administrator & Bookkeeper to manage the day-to-day operations of our church office. This position is primarily on-site in West Boxford, with approximately 80% of the role focused on office administration and 20% on bookkeeping and finances.

The successful candidate will be comfortable interacting with our pastor, treasurer, church members, volunteers, vendors, and visitors while independently managing the daily responsibilities of a small church office. Responsibilities include email and correspondence, scheduling, publishing, church communications, recordkeeping, general office administration, invoice and bill processing and basic bookkeeping.

Schedule

· September – Mid-June: 20 hours per week

• On-site Monday–Thursday, 9:00 am–1:00 pm (16 hours)
• 4 additional flexible bookkeeping hours per week, which may be completed outside regular office hours and may include work from home.

· Summer: 12 hours per week

• On-site Tuesday and Thursday, 9:00 am–12:00 pm (6 hours)
• 6 additional flexible bookkeeping hours per week, which may be completed outside regular office hours and may include work from home.

Vacation: Two weeks annually, based on total annual hours

Compensation: $27.00 per hour, paid equally throughout the year

Key Responsibilities

· Provide administrative support to the pastor and church staff.

· Answer phones, greet visitors, manage email, mail, correspondence and church files.

· Prepare weekly worship bulletins, electronic newsletters, annual reports, certificates, and other church publications.

· Maintain the church master calendar and coordinate scheduling of meetings, events, facility use and required inspections.

· Maintain membership, mailing, Sunday School, baptism, wedding, funeral, and other church records.

· Serve as liaison with church committees, vendors, campus partners, and community organizations.

· Coordinate facility rentals and communicate the required set-up and cleanup.

· Purchase and maintain office and janitorial supplies.

Bookkeeping Responsibilities

· Record weekly deposits and financial transactions.

· Pay bills and process reimbursements.

· Process monthly payroll information and record payroll changes and expenses.

· Reconcile bank accounts and work with Treasurer to prepare financial reports.

· Maintain vendor tax-exempt information and assist with annual 1099 reporting.

· Process Outreach donation checks and correspondence.

· Maintain financial records using Quicken, with transition to QuickBooks in 2026–2027.

Qualifications

The successful candidate will be highly organized, detail-oriented, professional and able to maintain strict confidentiality. Strong communication, writing, proofreading, and computer skills are important.

Experience with Microsoft Office, Microsoft Publisher, Constant Contact, Realm/ACS Technologies, Paychex Flex, Quicken, and/or QuickBooks is beneficial.

We are looking for a Church Administrator & Bookkeeper who will bring professionalism, warmth, reliability, sensitivity and attention to detail to this important role within our church and community.

If you are interested, please send your resume to [email protected].

Pay: From $27.00 per hour

Expected hours: 24.0 per week

Work Location: In person