City Engineer

DEFINITION

AMENDED ANNOUNCEMENT Open/Promotional Salary Schedule: $2661 - $2797 - $2940 - $3091 - $3250 - $3416

(Minimum of 2.5% salary increase effective January 1, 2008.)

Tentative Written Examination Date: Friday, February 1, 2008

The City of Stockton is currently recruiting for the position of Office Assistant II. This recruitment is being conducted as an Open/Promotional recruitment. Current regular full-time City of Stockton employees may apply for this position as a promotional opportunity and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list, the open list or a combination of both.

These lists may be used to fill future vacancies throughout the City.

Prior to appointment, eligible candidates maybe required to submit to and successfully pass a background investigation, which will include fingerprinting and a drug screen.

Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

CLASS CHARACTERISTICS

This is the journey-level class of this series, fully competent to independently perform a variety of office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Office Specialist and Secretary, which perform the most complex technical or specialist office support work in addition to providing generalized office support.

PRINCIPAL DUTIES (Illustrative Only)

• Operates a personal computer and other standard office equipment.
• Receives and screens visitors and telephone calls, takes messages, personally handles callers/visitors or refers them to proper party.
• Provides information to internal and external customers that may require the use of independent judgment or the interpretation of City or departmental policies and procedures.
• Independently types correspondence, reports, forms, and other specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions; enters and/or retrieves data and prepares documents utilizing various computer programs.
• Initiates routine correspondence for signature by appropriate management, supervisory, or professional staff.
• Reviews a variety of finished materials for completeness, accuracy, format, and compliance with policies and procedures and appropriate English usage.
• Attends to routine office administrative details such as opening and distributing or processing mail, ordering supplies, arranging for the repair of equipment, transmitting information, keeping reference materials up to date, and keeping informed of unit activities.
• Schedules meetings, notifies participants, compiles materials, prepares agendas, reserves facilities; makes travel, meal and lodging arrangements; attends such meetings to take notes as required.
• Researches, compiles, and/or updates a variety of reports which may require the use of arithmetic calculations and consolidating materials from several sources.
• Establishes and maintains records, processes forms, researches and compiles information from such records.
• May plan, assign, direct, and review the work of others on a project basis; may instruct staff in work procedures.

Qualifications Graduation from high school or possession of a GED certificate and one year of general clerical or office assistant experience equivalent to the City’s class of Office Assistant I.

Other Requirements

• Typing Certificate from City of Stockton recognized agencies with a minimum of 40 NWPM (net words per minute). Please click http://www.stocktongov.com/humanresources/Testlocations.pdf

for a list of acceptable agencies.

• Possession of a valid California driver’s license;

Specified Positions May Require

• Evening and weekend work;
• The ability to lift materials weighing up to 30 pounds;
• Frequent operation of a data entry device, involving repetitive motion;
• Occasional standing, bending, or squatting;
• Skill in taking dictation at the rate of 80 words per minute and transcribing it accurately.

Knowledge Of

• Office practices and procedures, including filing and the operation of standard office equipment;
• Correct English usage, including spelling, grammar, punctuation, and vocabulary;
• Standard office administrative and secretarial practices and procedures, including business letter writing and standard format for typed materials;
• Policies and procedures related to the department to which assigned;
• Basic record keeping principles and practices and report preparation.
• Business arithmetic, including percentages and decimals.

Skill In

• Performing detailed complex or difficult office support work accurately;
• Organizing, researching, and maintaining office records;
• Composing correspondence independently or from brief instructions;
• Making accurate arithmetic calculations;
• Using initiative and sound independent judgment within established guidelines;
• Operating standard office equipment, including a personal computer;
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments;
• Understanding and carrying out oral and written directions;
• Reading and interpreting rules, policies, and procedures;
• Providing varied office administrative assistance to management, supervisory, and professional staff;
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

The Examination Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include a written exam, and/or training and experience evaluation weighted a total of 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. However, in a promotional examination, it is within the discretion of the Chief Examiner to require a higher general minimum average. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRES MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. INCOMPLETE APPLICATIONS AND SUPPLEMENTAL QUESTIONNAIRE'S WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMÉS ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY. PLEASE DO NOT STATE "REFER TO RESUME". The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change. Note NeoGov.com: If you selected the option to be notified by e-mail you will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

BARGAINING UNIT: SCEA - ADMINISTRATIVE, CLERICAL AND SERVICES NOTE: Employee Benefits are subject to change through the collective bargaining process and are not guaranteed. For a detailed explanation of benefits currently in effect, click here to view a link to the "Stockton City Employees' Association (SCEA)" contract.

01

The Supplemental Questionnaire is part of the application process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.

• Yes
• No

02

This recruitment is being conducted as Open/Promotional and will result in two eligibility lists, one for promotional candidates and one for all other candidates. Candidates will not appear on both lists.

Are you a current regular full-time City of Stockton employee (not on probation)?

• Yes
• No

03

Identify Your Status As a City Of Stockton Employee

• Regular (full-time)
• Probationary (full-time)
• Part-time
• Provisional
• Non-employee
• Other

04

Do you possess a valid California driver's license?

• Yes
• No

05

Do you possess a high school diploma or GED?

• Yes
• No

06

This position requires a minimum typing speed of 40 net words per minute. You must submit a valid, unaltered typing certificate, two (2) years old or less, by 5:00 p.m., Friday, January 11, 2008. The Typing Proficiency Certificate must specify the total number of gross words per minute typed, number of typing errors, and the net typing speed for a 5-minute timed evaluation. It must be an unaltered copy from a government agency, business college, public school, or other recognized agency that regularly tests and issues certificates of typing skills, and must be on their official letterhead. We regret that we are unable to accept typing certificates issued from an on-line testing source. Certificates may be received by fax (209) 937-8258 or mail/hand delivery: 22 E. Weber Ave., Suite 150, Stockton, CA 95202, Attention: Sherri Asakawa, Human Resources Department. Do you understand this requirement?

• Yes
• No

07

Please indicate the agency that issued the Typing Proficiency Certificate, date of expiration and net words per minute (NWPM).

08

Have you applied for a position and submitted a Typing Certificate with the City of Stockton in the last twelve months?

• Yes
• No

09

If you answered "yes" to question # 8, please indicate the name of the position you applied for and the date you submitted the application. (Typing Certificates received within the past 12 months are kept on file and do not need to be resubmitted.)

10

Please check the box if you have experience with the item.

• Personal Computers
• Fax/Copy Machines
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Access
• Novell Groupwise
• Multi-Line Phone System
• Customer Service
• HTE
• HTML Codes

11

Provide a brief statement explaining why you are qualified for this position.

• Required Question