Civil procurement specialist

Civil Procurement Specialist

Job Summary

The Procurement Specialist [Mechanical / Civil / Electrical & Instrumentation] leads the sourcing, negotiation, and procurement of critical materials, equipment, and subcontracted services for complex oil & gas facility projects, including upstream production facilities, midstream terminals, and refineries. This role is responsible for driving strategic sourcing initiatives, managing high-value contracts, and ensuring alignment with project schedules, technical requirements, and commercial objectives.

Key Responsibilities

• Lead procurement activities for large-scale capital projects, ensuring alignment with engineering design, construction schedules, and project budgets
• Manage sourcing and procurement of long-lead and critical process equipment (e.g., compressors, pumps, heat exchangers, vessels, modular skids)
• Oversee RFQs/RFPs, bid evaluations, and commercial negotiations for high-value packages and subcontracted services
• Negotiate and execute complex contracts, MSAs, and service agreements, ensuring favorable commercial terms and risk mitigation
• Collaborate with engineering, project management, and construction leadership to support project execution and resolve procurement challenges
• Develop and implement strategic sourcing plans to reduce cost, improve supplier performance, and ensure supply continuity
• Lead supplier qualification, performance management, and relationship development for key vendors
• Monitor and drive expediting efforts for critical path items to ensure on-time delivery
• Identify and mitigate risks related to market conditions, supply chain constraints, and logistics
• Mentor junior procurement staff and provide guidance on best practices, negotiation strategies, and vendor management
• Ensure compliance with industry standards (API, ASME, ASTM), HSE requirements, and company policies
• Partner with finance and project controls on cost tracking, forecasting, and change management

Required Qualifications

• Bachelor’s degree in supply chain, Business, Engineering, or related field
• 7–10+ years of procurement experience in oil & gas, EPC, or heavy industrial construction
• Proven experience handling complex, high-value procurement packages and contracts
• Strong knowledge of process equipment, construction materials, and facility-based projects
• Expertise in contract negotiation, commercial terms, and risk management
• Proficiency in ERP systems (SAP, Oracle, etc.)
• Ability to interpret engineering drawings, specs, and technical documentation

Preferred Qualifications

• Experience supporting EPC execution for refineries, gas processing plants, or production facilities
• Knowledge of global sourcing, logistics, and import/export considerations
• Professional certifications (CPSM, CIPS, CPM)
• Experience managing or mentoring procurement team members

Key Competencies

• Strategic sourcing & commercial leadership
• Advanced negotiation and contract management
• Deep technical and equipment knowledge
• Project lifecycle understanding (FEED through execution)
• Risk management and decision-making under pressure
• Stakeholder influence and cross-functional leadership

KPIs / Success Metrics

• On-time delivery of critical and long-lead items
• Cost savings and value creation
• Supplier performance (quality, safety, reliability)
• Reduction of procurement-driven project risks and delays
• Contract effectiveness and commercial risk mitigation
• Contribution to overall project profitability and schedule success

Working Conditions

• Fast-paced, project-driven environment supporting capital projects
• High cross-functional collaboration with engineering, project controls, and construction teams
• Occasional travel to supplier facilities, fabrication shops, and project sites