Civil Project Coordinator

Minimum Qualifications

• Bachelor’s Degree in Civil Engineering, Construction Management, Project Management, or a related field.
• Minimum of 5 years of relevant experience in project coordination, construction, or civil engineering projects.
• Strong knowledge of construction project processes, work specifications, scheduling, procurement, and resource management.
• Experience in monitoring project progress, budgets, manpower, materials, and site activities.
• Strong organizational, communication, coordination, and problem-solving skills.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Knowledge of project management and scheduling tools is an advantage.
• Licensed Civil Engineer is a plus.
• Willing to coordinate with project sites and conduct site visits when required.

Key Responsibilities

1. Coordinate project management activities, resources, equipment, and project information:

   • Identify the total project contract value and scope.

   • Review submitted project work specifications, including:

     • Materials
     • Equipment
     • Consumables
     • Manpower
     • Project start date
     • Target completion date

   • Verify that approved work specifications are properly followed.

   • Provide the Project Manager with regular project status updates.

   • Prepare updated reports on work specifications, resources, and materials requested and consumed at the project site.

2. Break projects into manageable activities and establish timelines and target completion dates.

3. Liaise with clients to identify and define project requirements, scope, objectives, and deliverables.

4. Assign tasks to internal teams and assist in project schedule management.

5. Ensure client requirements are met as projects progress:

   • Monitor work progress, scheduled activities, submissions, and deadlines.
   • Ensure site teams fulfill their commitments according to the agreed project schedule.

6. Assist in preparing and monitoring project budgets.

7. Analyze project risks and opportunities and coordinate appropriate actions with the Project Manager.

8. Oversee project procurement activities and monitor the availability and proper utilization of required resources.

9. Monitor project progress and address issues that may arise:

   • Verify compliance with contract work specifications.
   • Monitor project resources based on committed quantities and site requirements.
   • Coordinate with the Project Manager regarding site requests and budget status.
   • Discuss and assist in resolving issues encountered at project sites.

10. Act as a point of contact and communicate project status, updates, and concerns to relevant project participants.

11. Work closely with the Project Manager to identify and eliminate project blockers and delays.

12. Use appropriate tools and systems to monitor working hours, project plans, schedules, and expenditures.

13. Prepare and issue appropriate project documentation, contracts, and terms of agreement when required.

14. Create and maintain comprehensive project documentation, plans, and reports:

• Consolidate project reports.
• Regularly coordinate with project teams to obtain and update project status.

1. Ensure project standards, specifications, and requirements are met through quality assurance monitoring and coordination.