Clerical Assistant

Overview

We are seeking a dynamic and highly organized Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions through effective administrative support. Your energetic approach and attention to detail will help foster a productive environment, enhance client communication, and streamline office management tasks. This paid position offers an excellent opportunity to develop your clerical and customer service skills within a supportive and fast-paced setting.

Responsibilities

• Manage multi-line phone systems with professionalism, providing exceptional customer support and clear communication.
• Handle data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and Word processing tools.
• Maintain organized filing systems, both digital and physical, to ensure quick retrieval of documents.
• Assist with calendar management and scheduling appointments for team members or clients.
• Support office management duties including inventory tracking, supply ordering, and general administrative tasks.
• Provide front desk coverage by greeting visitors, answering inquiries, and directing calls with courteous phone etiquette.
• Utilize computer skills to prepare reports, correspondence, and other documentation efficiently.

Experience

• Previous clerical or administrative experience in an office environment is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software is essential.
• Experience with QuickBooks accounting software is a plus but not required; training can be provided.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication skills in both English and bilingual capabilities are highly valued.
• Demonstrated ability to handle phone communication professionally using multi-line phone systems.
• Proven track record of maintaining confidentiality and exercising good judgment in client communication and data handling.

Join us as a Clerical Assistant and become an integral part of a vibrant team dedicated to excellence! Your enthusiasm, technical proficiency, and organizational prowess will make a meaningful impact every day while advancing your career in office management and customer service excellence.

Pay: $17.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Life insurance
• Paid time off

Work Location: In person