Clerical Specialist

Description About Blitt and Gaines, P.C. Blitt and Gaines, P.C. is a leading debt collection law firm with over 30 years of experience representing most of the nation’s largest financial institutions. With nine offices across Arizona, Arkansas, Illinois, Indiana, Iowa, Kansas, Missouri, Tennessee, and Wisconsin, our attorneys and support teams deliver high-quality, compliant, and ethical legal services.

At the heart of our firm are people—our clients, our employees, and the partnerships we build. Guided by our philosophy— Collect Compliantly. Litigate Ethically. Lead Effectively. Exceed Expectations. Expect Excellence —we uphold integrity, respect, and fairness in every interaction.

Job Summary The Clerical Specialist is responsible for managing the firm’s daily mail and document processing operations while maintaining accuracy, confidentiality, and efficiency. This role involves sorting, scanning distributing, and tracking incoming and outgoing mail, payments, and legal documents. The ideal candidate is detail-oriented, dependable, organized, and capable of managing a fast-paced workload while supporting the firm’s daily operations. Additionally, the Clerical Specialist assists vendors, process servers, delivery personnel, and other firm visitors.

This is an in-person position in Vernon Hills.

Essential Duties

• Opens, sorts, scans, and distributes inbound mail, payments, and legal documents
• Prepares outbound mail, including UPS, FedEx, certified mail, and bulk mail processing using a folder/inserter machine
• Handle sensitive and confidential materials in accordance with firm procedures and maintain accurate daily mail logs
• Sign-in and assist visitors, vendors, delivery personnel, and process servers while maintaining a professional front-office presence

Requirements Education and Experience:

• High School or GED required
• Prior mailroom, receptionist, or legal assistant experience is a plus
• Entry level candidates are encouraged to apply

Knowledge, Skills, And Abilities

• Must be able to read English fluently
• Excellent organizational and time management skills
• Ability to handle confidential and sensitive information professionally
• Strong communication and teamwork skills
• Must be flexible and comfortable working in a fast-paced environment
• Must be able to use office equipment, including computer, printer, and scanner
• Familiarity with Microsoft Outlook, Microsoft Office, and mailroom machines is a plus

What We Offer Blitt and Gaines, P.C. offers a competitive compensation and benefits package, including:

• Competitive base pay
• Paid Time Off (PTO) and Paid Holidays
• Comprehensive health, dental, vision, and life insurance
• Short-Term Disability
• 401(k) retirement plan
• Profit sharing
• Professional growth and advancement opportunities