Clerical Support

Center for Elder Law & Justice is looking to fill a full-time Clerical Support position to work within our Guardianship Unit.

About CELJ:

Center for Elder Law & Justice (CELJ) is a civil legal services organization fighting for justice, primarily for low-income older adults, in 10 counties in Western New York. Our attorneys stop illegal evictions, save clients homes from foreclosure, put a stop to elder domestic violence, fight for public benefits, work with our local immigrant & refugee populations, and represent grandparents and other kinship care relatives in custody and neglect petitions in family court. We also advocate for systems-wide policy changes, commenting frequently on changes to regulations and working with local elected leaders on legislation that will impact the poor and vulnerable older adults in our area. We believe that independence and dignity are the hallmarks of justice.

Job Description:

Clerical Support staff provide administrative and document management support to the Guardianship Unit, ensuring that case files, court filings, and correspondence are accurate, complete, and timely. Clerical Support reports to the Supervising Attorney.

Essential Responsibilities

• Maintain electronic and physical client files in accordance with CELJ's standardized filing protocols.
• Prepare, assemble, and file court documents, including e-filing where applicable.
• Prepare and mail required notices and contact information sheets to facilities, family members, financial institutions, and agencies at case opening.
• Track and calendar court dates, report deadlines, and follow-up items in CELJ's case management system.
• Copy, mail, and electronically file Article 81 reports as required by law.
• Maintain the unit's tracking spreadsheets, including annual accounting and discharge trackers.
• Provide general administrative support to unit staff, including scheduling meetings, drafting and mailing correspondence, and organizing records.
• Organize and distribute incoming mail to Guardianship Unit staff.

Preferred Qualifications:

• High school diploma or equivalent; associate degree or relevant coursework preferred.
• Administrative or legal support experience, preferably in a legal or human services setting.
• Strong organizational skills and attention to detail.
• Proficiency with word processing, spreadsheets, shared calendars, and database or case management systems.
• Ability to handle confidential information with discretion.
• Ability to work in a team environment.

CELJ offers competitive benefits and compensation package, including:

· Generous vacation and sick time

· Employer covered health, dental & vision

· Fourteen holidays a year, plus two half-day holidays

· Summer hours between Memorial Day and Labor Day

· Payment of license fees and association dues

· Encouragement of professional development

· Eligible for Federal Loan Forgiveness

To Apply: Send cover letter and resume to HR Manager, Chandler Jones, [email protected]

CELJ is an affirmative action/equal opportunity employer and welcomes all to apply, including veterans and individuals with disabilities. Employer recruits without regard to sex, race, sexual orientation, or gender identity, and any such candidates are strongly encouraged to apply

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person