Clerk / Assistant Project Clerk (文員 / 助理項目文員)

About the role

This role provides comprehensive secretarial and operational support to senior management and district-based project teams. It combines office administration with light, safe field assignments, playing a key part in ensuring effective coordination, communication, and documentation across various project stakeholders.

Key responsibilities

• Provide comprehensive secretarial and operational support to senior management, ensuring smooth daily operations
• Liaise with internal and external stakeholders to coordinate deliverables and facilitate effective communication
• Coordinate project meetings (scheduling, agenda preparation, and minutes), and track follow-up actions, milestones, deadlines, and approval status
• Support project scheduling by managing timelines and issuing reminders to ensure timely task completion
• Maintain organized project filing systems and manage document flow, including submissions and stakeholder correspondence
• Prepare, review, and maintain project documentation to ensure accuracy, consistency, and proper archiving
• Ensure databases are consistently updated and well-organized
• Maintain accurate in/out stock records and conduct regular stock-taking
• Demonstrate strong analytical skills by managing large datasets, performing analysis in Excel, and preparing concise summaries
• Handle customer and stakeholder inquiries and basic complaints via phone and email with professionalism and excellent telephone etiquette

About you

• Minimum 3 years of relevant experience in a similar role or administration role
• Diploma or Certificate in Business Administration, Project Management, Building Studies, or related disciplines is an advantage
• Working experience in project administration, property management, or construction-related roles is an advantage
• Ability to work independently and under pressure with minimal supervision and manage multiple priorities
• Team spirit and initiative is a must
• Confidence to liaise with clients, contractors, and consultants with professionalism
• Mature, well-organized, with strong interpersonal and communication skills
• Good command of written and spoken English and Chinese
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Chinese word processing

Benefits

• Alternate Saturday Off
• Bank Holiday
• Double Pay
• Performance Bonus