Client / Project Coordinator

Job Summary

The Client / Project Coordinator serves as the primary coordination link among clients, internal MEP design teams, project managers, architects, contractors, vendors, and site personnel. The role is responsible for maintaining clear communication, tracking design and project deliverables, coordinating meetings and submissions, following up on actions, and supporting the timely delivery of mechanical, electrical, plumbing, fire-fighting, and related consultancy services while meeting contractual requirements and quality standards.

Role & responsibilities

1- Client Coordination: Act as the day-to-day point of contact for clients; receive requirements, clarify priorities, provide status updates, record feedback, and ensure timely responses to queries.

2- Meetings and Reporting: Arrange client, design, and site meetings; prepare agendas, presentations, minutes of meeting, responsibility matrices, and progress reports; circulate records and follow up until closure.

3- Relationship Management: Maintain professional communication with clients and stakeholders and support the resolution of concerns to strengthen long-term business relationships.

Preferred candidate profile

1- Typically 2-5 years of experience in project coordination, client coordination, construction, or a similar environment.

2- Experience preparing minutes of meeting, trackers, formal correspondence, progress reports, and document submissions.

3- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and project/document-management platforms.

Core Competencies

1- Clear written and verbal communication

2- Client handling and stakeholder coordination

3- Technical-document control and attention to detail

4- Ability to manage multiple projects and deadlines

5- Teamwork across multidisciplinary design and site teams

Working Relationships

Internal: Directors, project managers, MEP design engineers, BIM/CAD team.

External: Clients, architects, project management consultants.

Working Conditions:

1- Primarily office-based with occasional site visit and inspections.

2- Travel may be required depending on project locations.

Perks & Benefits:

1- Competitive salary based on experience.

2- Benefits package may include family health insurance, perks, professional trainings, and professional development opportunities.