Client Service Assistant - Bilingual Spanish

A professional services organization in California is seeking a Client Service Assistant Receptionist to provide bilingual front desk support and administrative assistance in a professional, client-focused environment.

About the Opportunity:

• Schedule: Monday to Friday
• Hours: 8:30am to 5pm
• Setting: In-office

Responsibilities:

• Provide front desk coverage and serve as the primary point of contact for visitors, callers, and Spanish-speaking clients.
• Answer and route incoming calls, greet guests, manage sign-ins, and maintain a welcoming reception area.
• Support case management teams with administrative tasks, including forms, records, correspondence, and database updates.
• Perform clerical duties such as filing, scanning, copying, mailing, data entry, and document tracking.
• Maintain organized files, support office coordination, and handle multiple priorities with accuracy and professionalism.

Qualifications:

• At least 3 years of clerical, administrative, customer service, or office support experience
• High School Diploma / GED
• Bilingual fluency in English and Spanish, both verbal and written
• Proficiency with Microsoft Word and general office software
• Strong knowledge of filing systems, record keeping, and office procedures

Desired Skills:

• Experience with Microsoft Office 365, including Outlook and Excel
• Background using online document storage systems
• Experience scanning, uploading, and maintaining client or office documents
• Strong organizational, multitasking, and time management skills
• Ability to draft professional correspondence and maintain accurate documentation