Client Service/Receptionist Assistant

Overview

We are seeking an entry level Client Service/Receptionist Assistant to join our team! This vital role combines front desk responsibilities with friendly client support, ensuring a welcoming environment and smooth office operations. As the first point of contact, you will help senior receptionist manage incoming communications, assist clients, and support administrative functions with enthusiasm and professionalism. Your energy and organizational skills will help create a positive experience for visitors and clients alike, contributing to our vibrant office culture.

Duties

This is an entry level position and will be assisting Client Service Representatives in the following:

• Greet visitors warmly, answer multi-line phone systems, and direct calls efficiently using professional phone etiquette
• Manage appointment scheduling, calendar coordination, and client communication via email or phone
• Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace
• Handle clerical tasks including word processing, proofreading documents, and managing correspondence
• Support office management by overseeing supplies inventory, organizing files, and assisting with bookkeeping using QuickBooks or similar software
• Provide exceptional customer service by addressing inquiries promptly and supporting client needs with professionalism
• Assist with administrative projects, including document preparation, calendar management, and basic technical troubleshooting

Experience

Must be friendly, have confident communication and love pets!

Join us in delivering outstanding client service while supporting our office operations! This paid position offers an engaging environment where your organizational talents and proactive attitude will make a real difference every day.

Pay: From $15.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Vision insurance

Work Location: In person