Client Services Administrative Assistant

About Segev LLP

Segev LLP is a full-service business law firm located in downtown Vancouver. We are seeking an experienced and highly organized Client Services Manager to support firm operations, oversee key client service functions, and provide direct executive and practice management support to the Founding Partner.

This role combines executive assistant responsibilities, legal practice coordination, client services, team support, and light legal administrative work. Formal paralegal training is not required.

Qualifications

• Excellent verbal and written communication skills
• Strong organizational, time management, and problem-solving abilities
• High degree of discretion, professionalism, and attention to detail
• Ability to manage competing priorities in a fast-paced environment
• Strong client relationship and interpersonal skills
• Proficiency with Microsoft Office 365 and Adobe Acrobat
• Self-starter able to work independently with minimal supervision
• Previous law firm, executive assistant, legal administrative, or operations experience is an asset

Responsibilities

Founding Partner & Executive Support

• Manage the day-to-day administrative and operational needs of the Founding Partner’s legal practice
• Manage calendar, meetings, travel, deadlines, reminders, correspondence, and follow-up
• Coordinate with clients, lawyers, staff, and external parties on the Founding Partner’s behalf
• Track active matters, priorities, action items, and client commitments
• Draft routine correspondence and prepare meeting materials
• Assist with client intake, conflict checks, file opening, engagement letters, and retainers
• Format, proofread, organize, and compile legal documents and signature packages
• Assist with basic corporate records work, filings, factual research, and document organization under lawyer supervision
• Support billing follow-up, client relationship management, business development, conferences, and speaking engagements

Client Services & Firm Operations

• Oversee client onboarding and file opening processes
• Support and coordinate the Client Services and administrative team
• Monitor incoming client and business inquiries
• Coordinate meetings, events, travel, and firm functions
• Maintain and improve administrative procedures, templates, and workflows
• Oversee office supplies, vendors, mail, couriers, and general office operations
• Support lawyer and staff onboarding
• Assist with firm technology, systems, and operational projects
• Identify process improvements and support other firm priorities as required

What Sets Us Apart:

At Segev LLP, we prioritize employee satisfaction and professional development. We offer a supportive work environment, competitive salary (dependent on experience), and comprehensive benefits package. Our team enjoys monthly happy hours and annual team building events to foster camaraderie and collaboration.

To Apply:

If you are a dedicated and motivated individual looking to kickstart your career in administration, we would love to hear from you. Apply now to join our dynamic team as a Client Services Administrative Assistant.

Please submit your resume, cover letter, and any relevant documents to [email protected]. While we appreciate all applicants, only those selected for an interview will be contacted.

We look forward to reviewing your application and potentially welcoming you to the team at Segev LLP!

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Paid time off
• Vision care

Work Location: In person