Client Travel Coordinator

Who is Pioneer Golf?

• A well-established, Scottish-owned golf travel company in Austin, TX (located at Bee Cave Rd & Loop 360) that organizes golf trips for its mostly American and Canadian customers.
• The largest golf tour operator servicing Scotland. Scotland is the #1 destination worldwide for the traveling golfer. The 3rd largest golf tour operator servicing Ireland/Northern Ireland.
• An “Authorised Provider” of tee times for The St Andrews Old Course, arguably the most famous golf course in the world and certainly the oldest.
• We focus on Scotland and Ireland but are expanding to new destination offerings like New Zealand and South Africa. Our company is looking forward to growing significantly over the next few years.
• Currently, we are a team of 20 individuals that work in office and co-create the energy of being 'family-owned'.
• The company is well-poised to grow significantly, and we have a fantastic team! Revenues have doubled this year as compared to our best previous year due to focus on growth within our industry.
• Voted 'Best Tour Operator" at the Scottish Golf Tourism Awards in 2026!

Job Description

We are seeking a motivated individual to join our team as a full-time, in-office travel & client relations coordinator which we refer to as a "Trip Coordinator". This position entails project managing clients’ trips, providing excellent customer service, communicating with vendors such as golf courses and hotels, and performing the many administrative tasks that come with organizing trips.This is not a sales role—our wonderful Golf Travel Advisors handle all client sales and inquiries, allowing Trip Coordinators to focus on expertly planning and managing seamless golf travel experiences. The successful candidate must have meticulous attention to detail, a positive attitude, be thoughtfully organized, and have articulate communication skills (both written and oral). The ideal candidate enjoys planning travel logistics, working in a collaborative environment and handling clients with care through the process of booking their trip of a lifetime!

We prioritize applicants who submit a cover letter relating our position to their skill set. Please email your cover letter to our trip coordinating manager’s email found on our about us page: [email protected].

Please note this position is in-office and hours are 7am to 4pm to avoid Austin traffic and to overlap more with working hours in Europe.

Salary:

$50,000 - $60,000 dependent on experience.

Benefits:

• A pleasant, friendly environment that is very team focused.
• Matching Retirement plan - 100% match (dollar for dollar) up to 3% of salary.
• Health care with a 50% company contribution.
• Total of 27-29 days (approximately 5-6 weeks) of paid time off classified as follows: Vacation: 10 days - beginning at 10 days annually and increasing with tenure (accrues daily), December Holiday Reward: 5 days - December holiday reward of an additional 5 days (accrues depending on start date) and also serves as reward for helping with our emergency phone, Personal/sick days annually: 5 days (accrues daily), and 7-9 paid Public Holidays annually
• Eligibility requirements and further details upon request. Also will be provided with an offer.

Responsibilities:

• Prioritize a heavy task-based administrative workload that changes every 3-4 months in what we call seasons
• Project manage from 70 up to 120 groups of clients, each ranging anywhere from 2-20 travelers
• Request, review, finalize and amend reservations for golf, hotel, and transportation bookings
• Organize and discern multiple incoming emails and calls from different clients throughout the day, we operate on a 24-72 hour response policy
• Collaborate with multiple departments throughout the entire process for each trip
• Edit/manage travel itineraries that are presented to the client in an app
• Maintain a professional relationship with each client from the time they sign up, through the day they depart for their trip, to when they come back for their next trip!
• Take part in team initiatives to create a better client experience
• Emergency phone duty 2-3 weeks per year

Skills:

• Critical thinking skills to help our trips logistically 'flow'
• Must be a detail-oriented individual & willing to point out errors
• Excellent organizational skills & creative task management skills
• Strong work ethic, deadline driven, & altruistic attitude
• Resourcefulness, willing to take initiative and compatibility with others.
• Superior ability to prioritize numerous tasks
• High level of computer skills & efficiency on Microsoft Office & Google Suite
• Ability to effectively deal with vendors’ and customers' concerns in a friendly and positive manner

Education/Experience:

• Bachelor’s Degree from an accredited university or equivalent work experience.
• Microsoft Office or Google Suite: 2 years (Preferred)
• Hospitality/Travel coordinating experience: 1 year (Preferred)
• Customer service

Job Type:

• Full-time- 8Hour shift 1Hour for Lunch
• In-office
• Monday through Friday 7:00am to 4:00pm

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Referral program
• Retirement plan
• Travel season time off bonus

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k) 3% Match
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• How many years of Office Administrative work experience do you have?
• Do you currently live in Austin? At the moment, we are not interviewing candidates outside of Austin.
• Tell us about something complicated you had to learn quickly.
• Pioneer Golf specializes in international golf travel. What interests you about working in this industry? If you enjoy traveling, tell us about one of your favorite destinations or a place you'd love to visit.
• This is an in-office position and the hours are 8am to 4pm Monday-Friday (1hour for lunch). We are at the intersection of Loop 360 and Bee Caves Rd. The address is 609 Castle Ridge Rd, Austin 78746. Per Google Maps, what would be the length (in minutes) of your commute back home at 4pm from our office?

Work Location: In person