Clinic Admin Assistant

• Manage and maintain administrative documents, records, approval processes, and document distribution for departments supporting the medical team.
• Manage medical logistics administration, including recording and monitoring stock levels of medicines and medical supplies.
• Ensure the completeness and accuracy of medical personnel documentation, including licenses, supporting documents, expense reports, leave requests, timesheets, and other personnel records.
• Manage patient referral administration, including preparing referral documents, coordinating with receiving healthcare facilities, and maintaining referral records.
• Monitor the completeness and validity of medical personnel licenses and supporting documents.
• Manage medical personnel schedules and coordinate staffing requirements and personnel availability at the site.
• Maintain and update medical logistics records and ensure the availability of medical supplies based on operational needs.
• Support the Occupational Health Nurse in the induction process for expatriate personnel and other administrative activities related to the medical team.
• Monitor contract expenditures within the approved budget and prepare regular expenditure reports.

Qualifications

• Diploma or Bachelor's Degree in Nursing, Medical Records, Biomedical Engineering, or a related field.
• Minimum 1 year of experience in clinic administration, hospital, or healthcare-related fields.
• Experience in medical logistics or healthcare supply management is preferred.
• Good communication and interpersonal skills.
• Good command of English, both written and spoken.
• Proficient in Microsoft Excel and basic administrative functions.
• Strong administrative and organizational skills with good attention to detail.
• Able to multitask, work independently, and collaborate effectively within a team.
• Strong motivation, initiative, and willingness to learn.
• Willing to work on a roster system and be placed in Sumbawa Barat, Nusa Tenggara Barat.