Clinic Administrator

Job Title: Clinic Administrator – Part-Time (Weekday & Weekend Shifts)
Locations: Bodyology Wellness - Yorkville

About Us

Our network of integrative health clinics across the Greater Toronto Area is committed to delivering compassionate, patient-centred care. Each of our clinics offers a collaborative, multidisciplinary approach to wellness, along with specialties such as women’s health and holistic healing.

Our team includes Naturopathic Doctors, Chiropractors, Registered Massage Therapists, Acupuncturists, Nutritionists, and Physiotherapists working together to provide comprehensive care.

Position Overview

We’re hiring a part-time Clinic Administrator to support the front-desk operations at our Bodyology Wellness location. The role is ideal for friendly, organized, and dependable individuals who thrive in client-facing roles and are passionate about supporting holistic healthcare.

Key Responsibilities

• Warmly greet clients and provide exceptional front-desk service
• Schedule and manage appointments using JaneApp (experience with this software is a must)
• Answer phone calls and emails with professionalism and care
• Process payments and manage insurance direct billing (experience is a must)
• Ensure reception and shared clinic areas remain clean, organized, and welcoming
• Support practitioners with daily clinic operations and client flow
• Follow all opening, closing, and clinic safety procedures

Qualifications

• Prior experience in reception or administrative roles (healthcare or wellness settings preferred)
• Excellent verbal and written communication skills
• Highly organized with great attention to detail
• Comfortable using booking/payment software (JaneApp experience needed)
• Able to multitask in a busy clinic environment
• Reliable, punctual, and maintains a professional demeanour
• Flexible availability to meet clinic shift needs

What We Offer

• Hourly wage, based on experience
• On-site training provided
• Opportunity to work in a collaborative, wellness-focused environment
• Be part of a supportive team that values integrative and holistic care

How to Apply

If you’re a warm, organized, and reliable individual with a passion for supporting wellness, we’d love to hear from you!

Job Type: Part-time

Pay: $19.00-$20.00 per hour

Application question(s):

• Do you have experience working with Jane App (Practice Management Software)?
• Do you have experience submitting Extended Health Benefit Insurance claims (Telus Health, Provider Connect, Sun Life, Claims x Change, Blue Cross)?

Work Location: In person