Clinical Administration Team Leader

The post holder will be joining our Performance & Informatics (P&I) department who are well respected and the largest of our corporate services. The P&I portfolio encompasses Business Intelligence & Informatics, Corporate Performance, Information Systems Development, Clinical Coding, Data Quality, Ward Clerks, Patient Access and Cancer Services.

P&I work cross functionally to support the Trusts operational delivery of both national and internal targets which ensures the highest standards of patient care are delivered. A robust Performance Management Framework is embedded across UHCW that tracks and evaluates progress and supports both operational and clinical governance frameworks.

The role of the Clinical Administration Team Leader will manage the Ward Clerk Centralised team, processes and developing the service in line with required internal and external standards. To make informed decisions within area of responsibility, ensuring that agreed standards and targets are met in accordance with Departmental, Trust and National standards, policies and procedures. To act as a primary source of advice and guidance. As Clinical Administration Team Leader, you will be competent in all these areas to provide cross-cover, but you will be predominantly responsible for one team.

Please be advised sponsorship is not eligible for this post.

Lead internal service provider meetings, Trust/Divisional/Departmental meetings, assuming responsibility for administration issues

Responsibility for departmental performance including participation in the setting of objectives and standards.

Representing the department in appropriate forums.

Continuous review/updating of ward clerk administration policies and procedures and supporting documentation and or systems.

Participating in implementing and developing new processes and guidance for an efficient and effective operation of processes within the Department and Trust.

Liaise with local ICT helpdesk to raise technical issues relating to relevant departmental IT systems

Acting as first point of call for any Ward Clerk escalations, issues and risks raised by the team.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.

We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.

Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

To deputise on behalf of the Operations & Performance Manager supporting the effective daily operation of the department where appropriate

Acting as the lead for managing recruitment, retention and selection of administrative staff including preparation of the appropriate documentation.

Provide team leader cross-cover across Clinical Administration teams when required.

Assuming first line management responsibility in dealing with sickness reviews, disciplinary, capability and grievance issues as required.

Responsibility for the education and development of the administrative staff including undertaking some Personal Development Reviews.

Provision of an effective communication system both within the team and to internal and external agencies.

Providing and improving services in line with Trust objectives and nationally agreed initiatives

Motivating and persuading staff regarding changes to procedures and current practice

Monitoring and providing reports to Senior Team in line with KPIs

Monitoring and assisting with the investigation of complaints in line with Trust guidelines, policies and procedures, instigating any immediate action required for reasons of health, safety and security.

For further details of the role please see the attached job description.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.