Clinical Lead / Supervisor

Elite Orthodontics & Pediatric Dentistry
Northern Virginia | Full-Time
Pay: $28–$35/hour, based on experience and qualifications

Elite Orthodontics & Pediatric Dentistry is seeking an experienced, organized, and highly responsible Clinical Lead / Clinical Operations Supervisor to oversee the daily clinical operations of our growing dental practice.

This is a leadership position, not simply a clinical assisting role. The ideal candidate will be responsible for managing and supporting a team of approximately 3–5 Clinical Assistants, maintaining clinical readiness and compliance, coordinating supplies and equipment, supporting doctors, and ensuring the clinical department runs efficiently and on schedule.

The right candidate must be a strong leader who can train, delegate, follow up, problem-solve, and hold the clinical team accountable while maintaining a positive and professional environment.

Primarily candidate will be in Falls Church office, then 2-4 times a month to Woobridge ofice and 1 time per month to Bealeton office.

Key ResponsibilitiesClinical Team Leadership

• Lead, supervise, and coordinate 3–5 Clinical Assistants
• Assign daily responsibilities and ensure appropriate clinical coverage
• Monitor team performance, productivity, attendance, and workflow
• Provide ongoing coaching, training, and performance feedback
• Train new clinical assistants on office protocols, clinical procedures, equipment, and workflows
• Ensure all assistants follow established clinical and infection-control protocols
• Promote teamwork, accountability, professionalism, and a positive clinical environment

Clinical Supplies & Inventory

• Order and maintain clinical supplies, materials, and equipment
• Monitor inventory levels and prevent shortages
• Track supply usage and identify unnecessary waste
• Maintain organized supply rooms and clinical areas
• Establish appropriate par levels and reorder points
• Receive, organize, and distribute supplies as needed
• Communicate with vendors regarding orders, deliveries, and issues

Compliance, Licenses & Records

• Maintain accurate clinical logs, records, and required documentation
• Track employee licenses, certifications, permits, and expiration dates
• Ensure required credentials remain current and up to date
• Maintain OSHA, infection-control, sterilization, and other required clinical documentation
• Monitor required equipment and maintenance logs
• Ensure clinical protocols are consistently followed
• Identify compliance issues and escalate them appropriately

Doctor & Clinical Flow Management

• Monitor the daily clinical schedule and patient flow
• Help ensure doctors are running on time
• Identify delays and take action to keep the schedule moving
• Coordinate assistants according to doctor and procedure needs
• Anticipate upcoming clinical needs rather than waiting for problems to occur
• Communicate schedule issues quickly with doctors, front desk, and management
• Help maximize clinical efficiency without compromising patient care

Coding & Documentation

• Familiarity with CPT and ICD-10 codes
• Understand basic dental/medical coding terminology
• Assist with accurate clinical documentation and coding-related processes
• Work with administrative/billing teams when clarification is needed
• Understand the importance of accurate documentation for treatment, billing, and insurance purposes

CareStack & Technology

• CareStack experience preferred but not required
• Ability to learn and utilize dental practice management software
• Maintain accurate clinical information within the practice management system
• Assist team members with appropriate clinical documentation and workflow within the software

QualificationsRequired

• Minimum 2–3 years of dental clinical assisting experience
• Previous leadership, lead assistant, or supervisory experience preferred
• Strong understanding of dental clinical workflows
• Excellent organizational and time-management skills
• Strong communication and leadership skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and follow-through
• Ability to train, delegate, and hold team members accountable
• Reliable and dependable
• Professional appearance and communication
• Ability to work effectively with doctors, assistants, front desk, and management

Preferred

• Experience supervising 3–5+ clinical assistants
• CareStack experience
• Experience with pediatric dentistry, orthodontics, oral surgery, or general dentistry
• Knowledge of CPT and ICD-10 coding
• Experience with inventory management and ordering
• Experience maintaining OSHA/infection-control/sterilization records
• X-ray certification and other applicable clinical certifications
• Bilingual English/Spanish is a plus

The Ideal Candidate

We are looking for someone who is:

A LEADER — not just an assistant.

The successful candidate will be someone who naturally notices what needs to be done, takes initiative, and follows through.

You should be comfortable saying:

• “We are running behind; here is how we are going to get back on schedule.”
• “We are low on this supply; I already placed the order.”
• “This license expires next month; I have already started the renewal process.”
• “This assistant needs additional training; I will schedule it.”
• “The doctor needs another assistant in this room; I am going to adjust the coverage.”
• “This log is incomplete; I will make sure it is corrected.”

We need someone who anticipates problems rather than waits for them to happen.

What Success Looks Like

A successful Clinical Lead will help ensure:

• Doctors stay on schedule
• Clinical assistants are properly trained and utilized
• Rooms are prepared and properly stocked
• Supplies are ordered before shortages occur
• Licenses and certifications remain current
• Clinical logs and records are complete
• Clinical protocols are followed consistently
• The clinical team communicates effectively
• Patients move efficiently through the clinical process
• The clinical department operates smoothly every day

Compensation

$28–$35/hour, based on experience and qualifications

Candidates with strong supervisory experience, CareStack knowledge, coding knowledge, inventory/compliance experience, and multispecialty dental experience may qualify toward the higher end of the range.

Pay: $28.00 - $35.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Work Location: In person