Clinical Scheduler (ABA)

Program/Clinical Scheduler - Administrative Assistant Greater Phoenix Area

On-site

About SARRC: SARRC is a leading provider of autism services, dedicated to helping individuals with autism reach their full potential. We are committed to fostering a supportive and inclusive environment for both clients and employees.

Position Summary: We are seeking a highly organized and detail-oriented Program Scheduler to join our mission-driven team. As a Program Scheduler, you will play a crucial role in ensuring that our clients receive the highest quality ABA services by effectively coordinating schedules for clients and staff members across our many programs and campuses.

Your Role at SARRC

• Schedule Management: Develop, maintain, and optimize detailed schedules for clinical staff, client sessions, and program activities, ensuring appropriate coverage and resource allocation across multiple clinical sites or programs. May require some on-call time to support scheduling needs.
• Conflict Resolution: Proactively identify and resolve scheduling conflicts, absences, and logistical issues with minimal disruption to clinical operations.
• Data Integrity & Reporting: Maintain accurate scheduling records and databases. Perform routine and complex clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files.
• Communication: Serve as the primary point of contact for staff regarding scheduling inquiries, changes, and notifications, ensuring all parties are informed promptly and clearly.
• Program Support: May coordinate and track assessment/client records; register clients/families for programs, maintain client records, manage client schedules and cancelations and provide information, coordination and tracking of grant applications and regulatory reports.

Required Qualifications:

• High school diploma with further education preferred on administrative/relevant business-related topics.
• Minimum of 1 to 2 years of general administrative experience within a highly professional environment that has included interacting with children and their family members, on a highly organized and reliable basis.

Preferred Qualifications:

• Experience within a healthcare or behavioral health environment.
• Recent employment within a primary school and/or clinical environment.
• Spanish language fluency.

Salary: Starting at $19/hr.

Hours: Full-time, Monday – Friday.

Company Culture: At SARRC, we value people, excellence, innovation, learning, and leadership. We foster a collaborative and supportive work environment where everyone is encouraged to contribute their unique perspectives and skills.

Additional Benefits:

• Paid Time Off: Generous paid time off for vacation, personal time, and sick leave with an additional 8 paid holidays!
• Professional Development Stipend: Receive an annual $1,000 stipend to support professional development activities, such as conferences, workshops, or certifications.
• Health Insurance: Comprehensive medical, vision, and dental insurance with the majority of coverage paid for by SARRC!
• 401k Matching: Contribute to your retirement with a 50% company match up to 6%.

Our Story Established in 1997 by two mothers of children with autism and their developmental pediatrician, SARRC is an internationally recognized nonprofit with a mission to advance research and provide a lifetime of support for individuals with autism and their families. As the state of Arizona’s largest nonprofit serving the autism community, SARRC conducts innovative research, provides evidence-based practices, disseminates effective training, and builds inclusive communities.