Clinical Support Specialist

Our vast array of services — educational, employment, vocational, residential, rehabilitative, and behavioral health — are delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Job Description: In this role, you’ll be a key part of helping clients access the services they need. You’ll handle referrals, schedule evaluations, support prescribers, and keep client records organized and compliant — all while providing friendly, reliable support to both clients and staff.

Schedule Details: Monday through Friday, 10:00 am - 6:30 pm

Location: Exton, PA (THIS IS NOT A REMOTE/HYBRID POSITION)

Program: Clinical Services Support

Pay Rate: $17+/hour

What You'll Do

Process all incoming referrals quickly and accurately, including verifying insurance eligibility
Input and manage referral information within the electronic health record system
Ensure referral information is transmitted promptly to the appropriate team or service
Process payments related to record releases and ensure accurate documentation of all transactions.
Manage the release of client treatment records to law offices, disability firms, and behavioral health agencies while strictly adhering to HIPAA guidelines
Communicate professionally with external partners throughout the medical record release process to ensure timely and accurate information exchange
Maintain a detailed tracking spreadsheet for all record requests in alignment with record‑keeping protocols
Support prescribers and clinical staff as needed
Maintain client records throughout their lifecycle—from data entry and release of information to archiving
Provide friendly, professional assistance to clients both in person and over the phone

What We're Looking For:

Education: High school diploma or equivalent
Experience: At least one year in a medical, mental health, or professional office setting with customer service and data entry responsibilities
Licenses/Certifications: None required
Clearances: Child Abuse, Criminal Background Check, and Medicaid/Medicare Exclusion verification

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

Competitive Pay
Medical, Dental, and Vision Insurance
Tuition Reimbursement options
Flexible Spending Accounts (Health, Dependent, and Transportation)
Life Insurance
Disability Insurance
Paid Time Off
403(b) with Employer Match
Employee Recognition Programs
Employee Referral Bonus opportunities
Discounts through “Tickets at Work”
And More!

Want to learn more?

To learn more about Chimes, and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers (https://chimes.org/Careers).

Holcomb Behavioral Health Systems is accredited by the Joint Commission and provides a comprehensive range of services and supports for people with mental health, substance abuse, intellectual and developmental disabilities, and co-occurring disorders throughout southern and central Pennsylvania, central New Jersey, Delaware, and Maryland. Additionally, we provide an array of prevention and educational programs for youth, parents, and adults to encourage healthy choices and lifestyles.

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Pay: $17.00 per hour

Work Location: In person