CMO Assistant

Position Summary

The Assistant to the Chief Marketing Officer (CMO) performs all secretarial and administrative duties for the CMO. The CMO Assistant is responsible for assisting the business operations coordinator with coding, processing, filing and archiving all invoices for the Marketing division; The Assistant to the CMO will handle special projects on behalf of the CMO as deemed necessary and is responsible for compiling monthly reports, assisting with accrual reports and the development of any other reports as needed. This position is responsible for assisting the business operations coordinator with maintaining an organized and professional work environment in the department to ensure the office reflects a positive image to the public. This includes maintaining files, monitoring storage areas for clutter, etc. This position handles calls from the public and triages those calls to other department members as needed and supports the efforts of the business operations coordinator as needed. The Assistant to the CMO must conduct themselves in a positive and professional manner and work to promote a positive image for the health system at all times.

Education

High School Diploma in Business - Preferred

Experience

2-3 Years Clerical or administrative functions - Required

Proficiency in Microsoft products Word, Excel and Powerpoint - Required

Proficiency in Microsoft Access - Preferred

License & Certification

None Required

Core Job Functions

Completes all facets of clerical work such as correspondence, reports, maintains files and project notebooks, telephone and email communication.

Prepares correspondence, using proper formats in an efficient and timely manner. Maintains CMO's appointment calendar and informs CMO of situations that arise in departments under his/her supervision. Keeps department organized and works to maintain a professional work atmosphere.

Assists with the preparation of monthly financial and accrual reports, and the processing of department invoices. Researches and corrects any discrepancies.

Monitors payroll and serves as backup for payroll approval and PTO or missing punch entry as needed.

Assists with Business Operations Coordinator with department functions as needed.