投标协调员

该职位来源于猎聘 Main Duties of the Jobholder

• Review Tender Documents including the Instructions to Tenderers, Scope of Work, key Contract Dates, Commercial price forms and Terms & Conditions etc.
• Initiate all required documents and pro-formas as detailed in the Level 2 Procedures.
• Co-ordinate the distribution of Documents via a document distribution matrix.
• Co-ordinate Bid Kick off meetings in conjunction with the Proposal Manager and schedule progress meetings as required.
• Ensure that the Bid development and bid inputs remain in accordance with the bidding strategies.
• Monitor Engineering Bid Support Budgets (if required) and advise any potential overruns.
• Establish the Bidding Schedule and communicate requirements to all inputting departments. Update bidding schedule as required in the event of extensions being granted.
• Monitor progress of the Bidding activities and highlight concerns to the Proposal Manager.
• Set up and maintain a Bid Clarifications register to log and monitor all pre-bid correspondence.
• Review and identify any inconsistencies in the Invitation to Tender documents. In particular, ensure that the Commercial price form and Unit Rates schedules are clear and if necessary, seek clarification from the Client.
• Convene (if necessary) a unit rates meeting to ensure the definitions and principles of the unit rates are understood by all affected groups.
• Co-ordinate receipt of clarifications. Distribute clarification responses and Bid Addenda as received from the Client.
• Complete the Proposal Documents for submission to the Client. Establish in advance requirements for Binders, inserts, Cover pages, labels, envelopes and storage cases for final delivery, if required.
• Ensure that General Manager (or his assigned delegate) has approved the Commercial inputs that are used in the final Bid.
• Review commercial inputs to ensure there are no significant errors, inconsistencies, oversights, and the execution plan inputs are in accordance with the bid strategies. Highlight any concerns to the relevant inputting contact.
• Ensure that inputs are received in the requested format.
• Expedite inputs to ensure that the bidding schedule is not jeopardized.
• Co-ordinate Cash Flow analysis as required.
• Prepare Technical / Commercial qualifications for review by the Proposal Manager.
• Prepare all reports as defined in the procedure document to satisfy Management bid review requirements.
• Provide inputs to various reports associated with the Business Development Group.
• Review regularly the Proposal Documents, to ensure that the requirements of the Client are fully satisfied in terms of format, content and consistency.
• Ensure the correct delivery arrangements have been made and confirmed in advance as required.
• Take the lead on the post submission clarifications with Client.
• Ensure the won project is hand over to PMT.