工程文員

This role is responsible for daily administrative and documentation work in the engineering department, including document drafting, organisation, filing, and electronic management to ensure data accuracy and traceability. The position involves timely submission of various engineering-related documents to internal departments and external organisations such as contractors, government agencies, or clients, and following up on approval progress and response status.

Key responsibilities

• Handle daily administrative documentation in the engineering department, including document drafting, organisation, filing, and electronic management
• Ensure data accuracy and traceability of all records
• Submit engineering-related documents to internal departments and external organisations on time
• Follow up on approval progress and response status
• Operate company ERP or order systems to enter, verify, and process business documents such as purchase orders, shipping documents, and inspection records
• Ensure timely data updates and reconciliation of accounts
• Answer and transfer customer phone enquiries, record requirements and issues
• Coordinate with engineering, procurement, or project teams to provide initial responses or arrange follow-up
• Support engineering meeting arrangements, meeting minutes writing, presentation material preparation, and cross-departmental administrative coordination

About you

• Hold a Higher Diploma or Associate Degree, with preference for majors in administration, business management, or engineering-related fields
• Applicants without experience are welcome, but must possess basic workplace professionalism and willingness to learn
• Proficient in Microsoft Office suite, particularly Word for text editing, Excel for basic functions and table processing
• Able to independently complete data organisation and report preparation
• Experience in engineering industry clerical work is preferred; experience as a clerk in construction, mechanical and electrical, civil engineering, or related engineering companies is especially valued
• Good written and verbal communication skills in Chinese and English
• Able to handle daily internal and external communication in Cantonese, Mandarin, and English
• English proficiency at basic written application level, such as writing emails and translating simple technical documents
• Careful and responsible with clear organisational skills
• Able to manage multiple tasks by priority in a multitasking environment with basic time management ability and team collaboration spirit