高階主管生活助理

About the role

We are seeking a smart, flexible and self-disciplined personal assistant. This is not a traditional personal assistant role, but offers exposure to high-quality resources and lifestyle settings: fine dining, travel, events, brands and professional services, expanding work horizons. Work content is diverse and non-monotonous, suited to those who enjoy problem-solving and arranging details. The role enables rapid development of comprehensive abilities including time management, communication and negotiation, crisis handling, life planning and cross-cultural coordination. Through close collaboration with senior executives, gain exposure to high-level decision-making and actual resource allocation operations, enhancing strategic thinking, communication coordination and comprehensive management capabilities.

Key responsibilities

• Manage and arrange the executive's personal schedule, appointments, reminders and time arrangements
• Arrange overseas business trips, including flights, hotels, visas and transportation
• Handle daily life matters, purchasing, mail receipt, bills and private administrative matters
• Communicate and coordinate with drivers, housekeeping staff, property management, suppliers and other service providers
• Organize important documents, expense records and to-do items
• Handle ad-hoc assignments and provide quick solutions in emergency situations
• Properly safeguard executive and family-related information, strictly comply with confidentiality requirements

About you

• Prior experience as a personal assistant, life assistant, administrative assistant, hotel/concierge service or related roles preferred
• Careful, honest and reliable with high sense of responsibility and confidentiality awareness
• Excellent time management, communication coordination and multitasking abilities
• Proactive with good judgment, able to complete tasks independently
• Fluent in Chinese with good English communication ability
• Able to accommodate short-term business trips preferred