董事秘書

About the role

This role provides comprehensive executive and personal assistance to a director and their family, encompassing schedule management, travel arrangements, accommodation bookings, meeting coordination, personal expense reimbursement, office administration, and household management including driver and vehicle coordination, family shopping, and family activity arrangements.

Key responsibilities

• Handle director or family member itineraries, reception, arrangements, ticket and hotel bookings, meeting coordination and record-keeping, and work follow-up reporting
• Manage director's personal expense reimbursement and personal account handling
• Oversee office and private driver attendance statistics, file management, document stamping, reception and other office matters
• Manage company front desk, mail and courier receipt and dispatch, administrative office facilities management, material procurement and office-related matters
• Arrange director's family driver and vehicle itineraries, family shopping, and family activity arrangements
• Follow up and handle director's personal matters
• Assist director with other related family external affairs

About you

• Hold Hong Kong identity card (work visa or permanent residency)
• Have mainland China living or work experience
• Possess personal Hong Kong credit card
• Have certain financial knowledge and ability to prepare simple personal expense reports
• Fluent in Mandarin and English as working languages
• Proficient in office software with strong event organisation, planning, writing and communication skills
• Quick thinking, good memory, strong stress tolerance and adaptability, diligent and hardworking, able to adapt to director's work pace
• Willing to accept background checks including personal credit and work history