行政助理

About the role

This is an administrative operations support role responsible for managing daily office operations, including office environment maintenance, office supplies procurement, registration, distribution, inventory management and control. The role involves establishing supplies records, controlling administrative material expenses, and ensuring adequate office resources supply, orderly usage and compliance. You will coordinate office environment cleanliness, plant maintenance, daily inspection and maintenance reporting of various facilities and equipment to maintain a clean and regulated office environment.

Key responsibilities

• Manage daily administrative office operations support, including office environment maintenance, office supplies procurement, registration, distribution, inventory and control
• Establish supplies records and control administrative material expenses to ensure adequate office resources supply, orderly usage and compliance
• Coordinate office environment cleanliness, plant maintenance, and daily inspection and maintenance reporting of facilities and equipment
• Handle pre-event preparation, venue arrangement, equipment testing, meeting notifications and participant coordination for company meetings
• Organize meeting records, meeting summaries, consolidate follow-up action items and provide timely progress feedback
• Manage daily reception of visiting clients, partners and superior units, arrange refreshments, coordinate schedules and maintain company external image
• Handle company daily administrative documents, notices, regulations and systems writing, formatting, distribution and filing
• Manage company physical and electronic files classification, organization, filing, borrowing registration and safekeeping to ensure complete and traceable records with standardized management
• Assist in employee attendance statistics, verify leave, overtime and other daily procedures; coordinate company vehicle allocation, vehicle usage registration and maintenance reporting
• Assist in organizing employee team building activities, distributing holiday benefits, and handling onboarding and offboarding procedures

About you

• Legal right to work in Hong Kong
• Relevant work experience
• Fluent in Cantonese
• Proficiency in Mandarin and English preferred

Benefits

• Statutory holidays, annual leave, sick leave and other benefits in accordance with Hong Kong Employment Ordinance
• Mandatory Provident Fund scheme participation
• Eligible persons may participate in government employment allowance scheme
• Comfortable office environment with good team atmosphere