高級行政助理

About the role

This position is primarily responsible for providing administrative support to management, managing business documents, coordinating order processes and cross-departmental communication, assisting the company in maintaining smooth daily operations, and providing administrative support for the orderly development of trading business.

Key responsibilities

• Assist management in handling daily administrative affairs, business schedule arrangements, meeting organization and work item follow-up
• Responsible for organizing, reviewing and archiving company trade-related documents, business contracts, order information, correspondence and internal files
• Coordinate communication between company departments and external partners, follow up on business progress and related matters
• Assist in maintaining customer and supplier information, business correspondence records and daily business communication
• Cooperate with business teams to follow up on order progress, delivery arrangements, logistics documents and related administrative processes
• Assist in organizing business data, sales reports, meeting minutes and work reports required by management
• Coordinate business meetings, client visits, travel arrangements and related reception work
• Assist in following up on daily document flow and information coordination between procurement, warehousing, logistics and finance departments
• Maintain company internal information and business files, ensuring accurate and complete document records and proper handling of business confidentiality
• Assist in optimizing daily administrative processes and improving communication efficiency between departments

About you

• Diploma or above qualification; priority given to those with background in administrative management, business management, or international trade
• 3 years or above experience in administrative assistant, business assistant or enterprise operations support roles preferred
• Familiar with daily office procedures with capabilities in document management, business communication and affairs coordination
• Proficient in Microsoft Office with ability to organize Excel data and produce reports
• Good Chinese writing and communication skills; priority given to those able to handle daily business emails and documents in English
• Conscientious and detail-oriented with strong sense of responsibility, good time management, communication coordination and problem-solving abilities
• Team spirit with ability to handle multiple work tasks and ad-hoc work arrangements
• Experience in trade, import-export, logistics or supply chain industries preferred

Benefits

• Salary: negotiable based on work experience and ability
• Working hours: arranged according to company requirements
• Leave and benefits: in accordance with company policy and applicable Hong Kong labour laws
• Career development: professional training and internal development opportunities provided