Co-ordinator

Job Description – Coordinator to MD

Designation: Coordinator to Managing Director (MD)
Department: Management / Executive Office
Experience: 1–3 Years
Employment Type: Full-Time
Location: Mohali

Job Summary

We are looking for a highly organized, proactive, and responsible Coordinator to the Managing Director (MD) to provide day-to-day coordination and administrative support to the MD. The candidate will be responsible for managing schedules, coordinating meetings, following up on assigned tasks, maintaining communication with various departments, and ensuring that instructions from the MD are properly communicated and executed.

Key Responsibilities

• Coordinate directly with the MD regarding daily tasks, meetings, appointments, and priorities.
• Manage and maintain the MD's schedule, meetings, appointments, and follow-ups.
• Coordinate with different departments on behalf of the MD.
• Communicate the MD's instructions to concerned team members and ensure timely execution.
• Follow up with departments and employees on pending tasks and provide updates to the MD.
• Prepare meeting schedules, agendas, minutes, reports, and other required documents.
• Maintain records of important discussions, decisions, and action points.
• Coordinate internal and external meetings, including communication with clients, vendors, consultants, and other stakeholders.
• Handle emails, calls, and correspondence on behalf of the MD when required.
• Assist the MD in preparing presentations, reports, MIS, and other management documents.
• Maintain confidentiality of sensitive business and management information.
• Track important deadlines, commitments, and ongoing projects assigned by the MD.
• Coordinate travel arrangements, site visits, and official engagements whenever required.
• Act as a communication bridge between the MD and various departments.
• Perform other administrative and coordination responsibilities assigned by the MD.

Required Skills

• Excellent communication and interpersonal skills.
• Strong follow-up and coordination abilities.
• Excellent organizational and time-management skills.
• Good knowledge of MS Office, Excel, PowerPoint, and email communication.
• Ability to handle confidential information with discretion.
• Strong attention to detail.
• Ability to multitask and work under pressure.
• Professional personality with a proactive approach.
• Good problem-solving and decision-making skills.

Qualification & Experience

• Graduate in any discipline; MBA/PGDM will be an added advantage.
• 1–3 years of experience in coordination, executive assistance, administration, or a similar role.
• Candidates with experience working directly with senior management/MD/Director will be preferred.

Ideal Candidate

The ideal candidate should be smart, well-presented, disciplined, proactive, and highly organized, with the ability to communicate effectively with senior management and coordinate with multiple departments while maintaining complete confidentiality.

Pay: ₹18,000.00 - ₹22,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Leave encashment
• Life insurance
• Provident Fund

Work Location: In person