College Administration Officer

It’s school but not as you know it!

COLLEGE ADMINISTRATION OFFICER

Part time - 4 Days per week

Pakenham/Dandenong based - travel to other locations required

Applications close COB Wednesday 26th August 2026.

Learn differently. Succeed differently.

ECG offers an alternative pathway to secondary education, helping students build real skills for work or further study — and we need passionate people like you to make it happen.

Be at the heart of our campuses as a College Administration Officer, helping create a smooth, inclusive and effective learning environment — apply now to make a difference.

Please note: this role will be based at our Pakenham or Dandenong Campus but will require travel to other sites. Company pool cars are available for use.

THE ROLE:

• Deliver a range of effective administrative tasks including managing processes, providing services, responding to queries, supporting committees, project administration and producing reports in accordance with agreed standards and time frames.
• Assist with data entry of the Victorian Assessment Software System (VASS) database, including transfers between schools and checking the integrity of VCAL/VET class lists.
• Assist with data entry of student enrolments, attendance, and timetabling.
• Provide sound and timely advice, guidance, and support to teaching staff, students and parent/carers as required.
• Participate in and implement continuous improvement activities relating to school practices, quality assurance and customer service excellence.
• Maintain effective working relationships with colleagues, customers and other stakeholders and use these to support and facilitate service delivery.
• Assist with the preparation of reports or submissions for the senior managers.
• Contribute to the safety of all students by adhering to the Child Safe Policies, Procedures and Codes of Conduct to ensure all students with CCG are in a culturally safe and inclusive learning environment.
• Observe and comply with CCG policies, procedures, and OH&S requirements.

YOUR SKILLS:

• Excellent administration skills and a demonstrated capacity to deliver effective operational processes and systems, aligned with policies and standards, including experience with student enrolment, attendance, and timetabling data management.
• Demonstrated organisational skills, including the ability to set priorities, manage time and plan work to meet deadlines.
• Proficiency in using the Victorian Assessment Software System (VASS) (preferred).
• Experience in using the education timetabling system 'Griddle' (preferred).
• Well-developed written and verbal communication skills, including the ability to interact with a diverse range of customers and respond positively when resolving issues.
• Highly developed computer literacy, including experience using business software such as Microsoft Office, e-mail, Internet/Intranet and Student Management Systems.
• Ability to work independently and as part of a team.

MANDATORY REQUIREMENTS

• Valid Working with Children Check
• Current Police Check (within 6-Months)
• Current Victorian Drivers Licence

QUALIFICATIONS

• A relevant qualification in office administration or related area, and/or equivalent combination of relevant experience and/or knowledge and skills in an education-based environment.

If this sounds like the next step you want to take to make a difference to the community in a meaningful way, please submit your application with resume and cover letter stating which campus you are applying for and addressing the selection criteria listed above.

For further information and a full position description please see our website https://ccg.asn.au/jobs/

Community College Gippsland (CCG) is a child safe organisation with zero tolerance for child abuse and is committed to the safety and wellbeing of all students. CCG supports and adheres to Child Safety Standards.

United we belong. Together we thrive.

The CCG community welcomes people from all backgrounds, abilities and identities. We are enhanced by our diversity and learn through inclusion, respect and understanding.

At CCG we:

• Provide a safe and inclusive environment that is free from discrimination.
• Empower students and harness their uniqueness through voice and agency.
• Ensure equal employment opportunities for all and encourage the participation of underrepresented staff.
• Celebrate the differences of our people and recognise their unique contributions to our community.