Commercial Assistant/商务助理

About the role

Coordinate daily communication among main contractors, subcontractors and internal departments, follow up on project matters and ensure timely implementation. This role involves managing project contracts, quotations, payments, variation orders, claims and final accounts, and monitoring related processes. You will prepare, organize, send, translate and follow up on project-related business emails, documents and materials, and assist with daily commercial matters. You will assist in commercial negotiations, contract discussions and preparation of project-related documents, and follow up on relevant issues. You will attend project sites when required to assist with communication, coordination and related matters among main contractors, clients, consultants and the project team.

Key responsibilities

• Coordinate daily communication among main contractors, subcontractors and internal departments, follow up on project matters and ensure timely implementation
• Follow up on project contracts, quotations, payments, variation orders, claims and final accounts, and monitor related processes
• Prepare, organize, send, translate and follow up on project-related business emails, documents and materials, and assist with daily commercial matters
• Assist in commercial negotiations, contract discussions and preparation of project-related documents, and follow up on relevant issues
• Attend project sites when required to assist with communication, coordination and related matters among main contractors, clients, consultants and the project team
• Perform other commercial and project coordination duties assigned by management

About you

• Diploma or above, preferably in Engineering, Business, Management, Languages or related disciplines
• Good command of Chinese, English and Bahasa Melayu, with the ability to handle daily business communication, emails and document translation
• Strong communication, coordination, execution and problem-solving skills, with the ability to coordinate different departments and project stakeholders
• Proficient in Microsoft Office and capable of effectively managing documents and following up on project information
• Experience in construction, M&E projects, engineering projects or commercial-related positions is an advantage
• Willing to travel to project sites when required and adapt to project work arrangements