Commercial HVAC Parts Coordinator

Location: Four Seasons Plumbing, Heating, Cooling & Electric – Chicagoland/Hobart Indiana

Pay Range: $25-$28/hr based upon experience

Position Summary Four Seasons is seeking a highly organized and driven Commercial HVAC Parts Coordinator to support our fast-paced service and install operations. This role is critical in ensuring our technicians and project teams have the right parts, at the right time, to keep customer systems up and running.

You will manage inventory, procurement, and vendor relationships for commercial HVAC equipment—primarily rooftop units (RTUs), boilers, controls, and related components —while supporting urgent service needs across the Chicagoland area.

Key Responsibilities Inventory & Warehouse Operations

• Maintain accurate inventory of commercial HVAC parts (motors, belts, compressors, controls, filters, etc.)
• Manage stock levels to support high-volume service operations, especially RTU repairs
• Receive, inspect, tag, and organize incoming materials

Procurement & Vendor Management

• Order parts and equipment from key vendors (Trane, Carrier, Lennox, Daikin, supply houses, etc.)
• Track availability, lead times, and backorders
• Source hard-to-find or obsolete parts for emergency service calls
• Build strong relationships with suppliers to improve pricing and response times

Service & Install Support

• Stage parts daily for scheduled service calls and commercial installs
• Work closely with service managers, dispatch, and account reps to anticipate job needs
• Ensure technicians leave the shop fully prepared to complete jobs on the first visit
• Handle emergency parts requests with urgency to minimize downtime for customers

Cost Control & Accuracy

• Monitor parts usage and identify cost-saving opportunities
• Prevent overstocking and reduce obsolete inventory
• Support accurate job costing by tracking parts to specific work orders
• Assist with warranty returns and vendor credits

What Success Looks Like At Four Seasons

• Technicians consistently have the parts they need → higher first-time fix rate
• Minimal job delays due to parts issues
• Strong control of inventory with low shrinkage and minimal obsolete stock
• Fast turnaround on urgent RTU and commercial repair parts
• Positive feedback from field teams and account managers

Qualifications Required

• 2+ years in HVAC parts, supply house, or mechanical contracting
• Strong knowledge of commercial HVAC systems (especially RTUs)
• Experience in a service-driven environment with high daily volume
• Ability to prioritize urgent requests and adapt quickly
• Strong organizational and communication skills

Preferred

• Experience supporting both service and install teams
• Familiarity with Chicagoland suppliers and vendor network
• Experience with inventory/dispatch/ERP systems (ServiceTitan or similar)

Core Competencies

• Sense of urgency – understands downtime = customer impact
• Detail-oriented – accuracy in ordering and staging parts
• Problem solver – finds solutions when parts are unavailable
• Team-first mindset – supports techs, dispatch, and sales
• Operational awareness – understands how parts drive revenue and efficiency

Work Environment

• Combination of warehouse and office
• Fast-paced, high-demand environment supporting same-day service
• Occasional early mornings or extended hours during peak seasons

Compensation & Benefits

• Medical Insurance (employer subsidized)
• Accident Insurance
• Critical Illness Insurance
• Hospital Indemnity Insurance
• Dental Plans (free to employees)
• Vision Plans (free to employees)
• Short Term Disability (free to employees)
• Long Term Disability
• Basic Life Insurance (free to employees)
• Holiday Pay
• Paid Time Off
• 401k with Matching
• Credit Union
• Cellular Discounts

Reasonable Accommodation Four Seasons is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Four Seasons is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Human Resources at 773-284-6161 Ext 5010.