Commercial Income Coordinator

JOB TITLE: Commercial Income Coordinator

LOCATION: Heathrow

REPORTING TO: Procurement Director

SALARY: £27,000 - £31,000 per annum

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at [email protected]. We're here to help!

SCOPE OF THE ROLE

The Commercial Income Coordinator is responsible for coordinating and recovering supplier commercial income, ensuring rebates, supplier incentives, credits and other contractual income are accurately tracked, claimed, reconciled and collected in accordance with supplier agreements.

Working closely with Procurement, Finance, Billing, Accounts Payable and suppliers, the role supports commercial performance through accurate reporting, forecasting and income recovery while maintaining robust financial controls and audit-ready documentation.

Key Responsibilities

Supplier Rebate Administration

• Maintain the supplier rebate register and commercial income tracker.

• Monitor supplier spend against rebate agreements.

• Contact suppliers to confirm rebate entitlement, spend levels and payment schedules.

• Prepare and submit rebate claims in accordance with contractual agreements.

• Chase outstanding rebate payments.

• Resolve rebate queries with suppliers.

Financial Administration

• Work with Accounts Payable and Finance to process:

• rebate invoices

• supplier credit notes

• rebate payments

• supplier statements

• Ensure all commercial income is correctly allocated.

• Support reconciliation of supplier rebate accounts.

• Investigate payment discrepancies.

Commercial Performance

• Analyse supplier spend against contractual rebate agreements.

• Identify missed commercial income opportunities.

• Support Procurement Managers by validating supplier commercial performance.

• Maintain accurate commercial forecasts.

• Highlight risks and opportunities to maximise supplier income.

Contract Administration

• Maintain supplier rebate agreements.

• Upload and maintain rebate contracts within Coupa.

• Monitor contract expiry dates.

• Ensure rebate terms remain aligned to current supplier agreements.

• Maintain supporting documentation.

Commercial Reporting & Forecasting

• Maintain the Procurement Rebate Tracker.

• Produce monthly reports covering:

• rebates earned

• rebates received

• outstanding claims

• aged debt

• forecast commercial income

• Highlight risks and opportunities.

Supplier Relationship Support

• Liaise with suppliers regarding:

• rebate calculations

• spend reports

• credit notes

• payment queries

• Build effective working relationships with supplier finance teams.

Key Relationships

• Billing

• Category Managers

• Procurement Managers

Governance

• Maintain accurate audit records.

• Ensure documentation supports internal and external audit requirements.

Ensure rebate administration complies with Procurement and Finance controls.

Requirements

Essential

• Administration experience

• Strong Excel skills

• Experience maintaining trackers

• Excellent attention to detail

• Ability to reconcile financial information

• Strong organisational skills

Desirable

• Procurement experience

• Finance or Accounts Payable experience

• Experience using Coupa

• Experience managing supplier rebates or commercial income

Benefits

We’re proud to offer a great range of benefits including:

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home

• Mental Health support and Life Event Counseling

• Get Fit Programme

• Financial and legal support

• Cycle to work scheme

• Access Perks at Work, our innovative employee app where you can find:

• Perks: discounts, gift cards, cashback, and exclusive offers

• Life: Search for resources and tools on topics ranging from family and life to health, money and work

• Support: Online chat or telephone service for urgent support in a crisis

For more information about ABM’s benefits, visit our

About ABM:

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

For more information, visit .

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.