Commercial Preconstruction Coordinator

Job Overview
The Preconstruction Coordinator supports the preconstruction and estimating teams by coordinating bidding activities, managing project documentation, and assisting with proposals and project planning. This role is responsible for maintaining accurate records, communicating with vendors and subcontractors, and ensuring projects are organized and prepared for successful execution. The ideal candidate is detail-oriented, organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Responsibilities

• Coordinate preconstruction activities, including bid package development, RFQs, RFPs, bid solicitations, project pursuits, and proposal submissions.
• Review bid requirements, plans, specifications, addenda, forms, certifications, bonding, insurance, and other submission requirements to support complete and compliant proposals.
• Assist with project estimates, quantity takeoffs, budgets, scopes of work, bid leveling, scope comparisons, and the evaluation of subcontractor and supplier pricing to identify gaps, exclusions, and pricing discrepancies.
• Solicit, track, and follow up with subcontractors and suppliers to obtain pricing, clarify scope, and maintain strong business relationships.
• Manage project files, bid databases, bidding platforms, subcontractor participation records, bid results, and awarded and unsuccessful project pursuits while tracking upcoming opportunities and critical bid dates.
• Coordinate the distribution and revision of project documents and assist with prequalification packages, company qualifications, project resumes, and other pursuit-related materials.
• Attend pre-bid meetings, site visits, outreach events, project interviews, and networking opportunities to gather project information and support proposal development.
• Collaborate with estimating, project management, and leadership teams on project planning, scheduling, post-bid activities, bid clarifications, subcontractor follow-up, and project turnover to operations.
• Prioritize multiple projects and consistently meet critical deadlines, including pre-bid meetings, proposal submissions, and bid openings.
• Provide occasional support to Project Managers and perform other duties as assigned.

Qualifications:

• Associate’s Degree in Construction Management or a related field preferred, or 1-3 years of relevant experience
• Must own a reliable personal vehicle and have a valid driver’s license.

Skills:

• Experience with construction estimating, quantity takeoffs, and reviewing plans, specifications, and project documents.
• Understanding of construction scopes, materials, labor, project costs, and the ability to identify scope gaps, exclusions, discrepancies, and pricing inconsistencies.
• Proficiency in Microsoft Word, Excel, PDF, ShareFile, Procore, PlanSwift, Bluebeam, and bidding platforms.
• Strong organizational, communication, multitasking, and relationship-building skills with the ability to work independently and collaboratively.
• Excellent attention to detail, follow-through, and time management skills.
• Frequent travel is required.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Paid Holidays

Employment Contingencies

• Employment is contingent upon successfully passing a background check and drug screening.
• Must be authorized to work in the United States.
• Employment eligibility will be verified through E-Verify.
• Visa sponsorship is not available for this position

This position is in-person (Winston-Salem, NC)

This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Ability to Commute:

• Winston-Salem, NC 27104 (Required)

Ability to Relocate:

• Winston-Salem, NC 27104: Relocate before starting work (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person