Commercial Property Manager

Position Summary

The individual in this position is responsible for the leadership and management of all aspects of a medical office building portfolio consisting of multiple properties.

Essential Duties and Responsibilities

• Develop and maintain positive relationships with tenants and property owners.
• Lead building management staff in a manner that results in high tenant satisfaction and retention.
• Anticipate and respond to property owner’s needs and concerns.
• Perform regular inspections of the property. Recommend and direct alterations, maintenance and reconditioning of the property as required.
• Develop, manage, and understand the annual operating budgets, forecasts, monthly performance reports, variance analyses, occupancy and other reports for each property, as required by owner.
• Oversee the collection of rent, payment of expenses, compliance with lease terms and preparation of all required legal notices. Recommend and coordinate legal action as necessary.
• Oversee and approve the calculation of special billings.
• Develop and manage the property-marketing plan including but not limited to tenant relations, community outreach, and advertising to maintain building occupancy.
• Perform leasing sales calls, conduct meetings with prospective tenants (during normal hours and after hours) and negotiating lease provisions.
• Procure and manage vendor service contracts. Ensure proper contract performance, as well as timely review and payment of vendor invoices.
• Lead annual building management staff performance reviews. Help guide and direct future career development.
• Lead and manage tenant improvement construction including developing design documents with tenant and architect, identifying appropriate general contracts, conducting a bid evaluation process and supervising the project.
• Oversee and manage tenant move-in and move-out process.
• Oversee and manage the preventive maintenance programs.
• Provide leadership and support to building management team.
• Develop, review and maintain life safety programs for each property.
• Develop and oversee the planning, budgeting and implementation of capital expenditures needs.
• Conduct and maintain positive relationships with industry, government and vendor representatives as necessary in the successful management of the property.

Knowledge, Skills, and Abilities

• Ability to comprehend, analyze and interpret complex business documents and contracts.
• Ability to comprehend, analyze and interpret lease and other real estate documents.
• Ability to forecast and prepare budgets.
• Ability to lead, manage and motivate others.
• Ability to respond to sensitive issues, complex inquires or complaints from clients, co-workers, supervisor and management.
• Ability to make effective presentations to a client, prospective client, or internal staff.
• Ability to multi-task and consistently meet deadlines.
• Ability to work independently and in a team environment.
• Ability to manage design, construction, and other professionals on tenant improvement and capital projects.
• Ability to negotiate effectively and respectfully.

Minimum Qualifications

• Bachelors’ degree from a four-year college or university; or ten years related experience and/or training; or equivalent combination of education and experience.
• Active Real Estate Salesperson’s license is required.
• Must have reliable transportation and hold a valid driver’s license.
• Must be able to successfully pass a background, credit and drug screen.