Commerical Construction Coordinator

BSI (Building Service Inc.) is redefining how workplaces are created. By aligning design, construction, furniture, and technology from day one, we deliver smarter solutions, faster timelines, and spaces that inspire connection and productivity. If you’re someone who thrives on keeping projects organized, schedules on track, and communication flowing across teams, this is your opportunity to play a pivotal role in delivering environments that exceed expectations.

We are currently looking for a Commercial Construction Coordinator to join our team!

Assist Field Supt:

• Maintain the field work schedule utilizing current software: Excel, Microsoft Outlook Calendar, and Khameleon.
• Maintain delivery driver schedule
• Assist in notifying the field craftspeople where they will be working, what tasks they will be performing, job start time, who they may be meeting, job site address, and meeting place (through the Newforma Software)
• Attend job kickoff meetings and job start meetings
• Schedule building inspections and track permits
• Coordinate subcontractors
• Order Materials (Paint and will call items)
• Additional tasks as required

Assist Construction Project Managers:

• Help write work orders
• Process project paper flow and forms
• Order materials and write purchase orders
• Call subcontractors
• Schedule inspections and track building permits
• Notify clients of deliveries and start times
• Track change orders, RFI’s
• Weekly reports
• Liaison between Furn, Const and AV
• Additional tasks as required

General Administrative & Team Support:

• Maintain standardized procedures, checklists, and templates
• Run/coordinate internal department meetings
• Provide backup coverage for department members while out of office
• Work in Microsoft Excel, Teams, Project, Outlook, Bluebeam, Khameleon, Newforma, SharePoint Software
• Suggest process improvements

Qualifications:

• Maintain standardized procedures, checklists, and templates
• 2–5 years of construction or project coordination experience.
• Proficiency with Microsoft Office, Teams, SharePoint, Bluebeam, Newforma, Khameleon.
• Understanding of construction terminology and permitting.
• Strong written and verbal communication skills.
• Excellent organizational skills and disciplined process adherence.
• Ability to manage multiple priorities and deadlines.

Core Competencies:

• Attention to Detail & Accuracy
• Process Discipline
• Communication & Coordination
• Problem-Solving
• Team Player
• Adaptability

We are a self-performing interior contractor firm including Carpentry, Drywall, Acoustical, Painting, Flooring, Demountable Walls, Window Treatments and Access Floors for commercial and healthcare projects in WI.

If this sounds like the position for you, then we look forward to hearing from you!

An Equal Opportunity/Affirmative Action Employer

Drug Free Workplace

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Experience:

• Project coordination: 2 years (Required)

Ability to Commute:

• Waukesha, WI 53186 (Required)

Ability to Relocate:

• Waukesha, WI 53186: Relocate before starting work (Required)

Work Location: In person