Committee Manager

Who you are

• Experience in governance, company secretariat, or committee management
• Experience working with senior stakeholders and executives
• Experience within a UK financial services institution, ideally banking (preferred)
• Excellent organisational skills, with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills, including minute-taking and drafting
• Attention to detail, with a commitment to excellence and maintaining high standards of accuracy
• Sound judgement and discretion in handling sensitive and confidential information
• Comfortable using new technology, including AI tools, to improve the speed and efficiency of processes
• Proactive and solution-oriented, with a focus on continuous improvement
• Collaborative, able to build strong relationships across diverse teams
• Resilient and adaptable to changing priorities and regulatory environments

What the job involves

• Reporting to: Senior Assistant Company Secretary
• Managing the effective end-to-end operation of executive risk committees, ensuring compliance with regulatory requirements and best practices. This role involves supporting senior stakeholders, maintaining high standards of corporate governance, including minute taking, ensuring committees are well organised, efficient, and aligned with the Bank’s strategic objectives
• Schedule and manage committee meetings, ensuring alignment with the Bank’s governance calendar
• Support agenda drafting in collaboration with committee chairs and Risk Reporting, ensuring strategic priorities and regulatory requirements are addressed
• Support the preparation of high quality committee papers, ensuring quality assurance
• Act as a trusted advisor to the committee chairs and committee members on governance procedures and regulatory obligations
• Take accurate, concise, and confidential minutes, capturing key discussions, decisions, and action points
• Co-ordinate action status updates in a timely manner
• Lead periodic reviews of committee terms of reference, ensuring they maintain alignment with business and regulatory needs
• Supporting the Senior Assistant Company Secretary with support of Parent Committees
• Monitor committee compliance with regulatory and statutory requirements (e.g., PRA, FCA)
• Ensure adherence to the Bank’s governance framework and policies
• Support the department’s responsibilities in respect of the Bank’s risk environment
• Support periodic reviews of committee effectiveness, contributing to improvement initiatives
• Liaise with senior executives and external advisors to facilitate governance activities
• Build strong relationships with internal and external stakeholders to ensure smooth communication and collaboration
• Provide guidance and training on governance processes to committee members and stakeholders, as required
• Maintain accurate records of committee activities, including action and decision logs, and other supporting documents
• Ensure secure and effective document management in line with the Bank’s data governance policies
• Working Hours: You will work a 37.5 hour week, with shifts between 9am - 5:30pm, Monday - Friday

The application process

• Closing date: Tuesday, 27th October at 9am

Benefits

• Time off: 25 days holiday, plus your birthday as an extra freebie. You can also opt out of bank holidays and take them when works for you!
• Health insurance: Private health insurance with Vitality Health, one of the UK's leading private medical insurers
• Pension scheme
• Paid volunteering leave: We encourage all our employees to give back. You can take up to 16 hours paid leave a year, specifically to help causes meaningful to you
• Gym & cycle to work schemes: We offer discounted gym memberships and cycle to work schemes through salary sacrifice
• Perkbox: For a wide range of retail, entertainment and leisure discounts (as well as cash back) at a huge variety of businesses