Community Hall Coordinator

We are seeking a Coordinator, Community Hall for Fort McKay Métis Nation!

The Opportunity:

The Fort McKay Métis Nation is looking for a Coordinator, Community Hall. The position is Monday –Thursday, 8:30am to 4:30am and Friday 8:30am to 2:00pm with occasional evenings and weekends.

The Role:

Reporting to the Executive Director, the Coordinator, Community Hall is responsible for the day-to day operations, bookings, maintenance coordination and programming of the Community Hall. The incumbent plays a central role in keeping the hall a safe, welcoming and active hub for community members, Elders, youth, families and cultural activities.

The ideal candidate is a people’s person, understands Indigenous culture, values and can balance administrative duties with hands-on facility responsibilities.

Key Responsibilities:

Facility Operations & Maintenance

• Manage the daily opening, closing, and security of the Community Hall
• Conduct regular inspections to ensure the hall is clean, safe, and well-maintained
• Coordinate maintenance, repairs, and janitorial services with contractors or staff
• Maintain inventory of equipment, furniture, supplies, and kitchen items
• Ensure compliance with health, safety, fire code, and OH&S regulations
• Act as primary contact for facility-related emergencies

Bookings & Event Coordination

• Manage the hall booking calendar and respond to rental inquiries from community members and external groups
• Prepare and administer rental agreements, collect fees, and issue receipts
• Ensure the hall is properly prepared before events and restored after
• Be available or arrange coverage for events outside regular hours, including evenings and weekends

Community & Cultural Programming

• Support and help coordinate Nation-led cultural events, feasts, Métis celebrations, and community gatherings
• Assist with programming for Elders, youth, and families using the hall
• Collaborate with the Fort McKay Métis Nation leadership, committees, and community
• volunteers
• Help promote upcoming events and programs to community members
• Respect and uphold Métis traditions, protocols, and community values in all activities

Administration & Finance

• Maintain accurate booking records, financial logs, and usage reports
• Prepare regular operational reports for Nation leadership
• Assist in tracking hall-related revenues and expenditures against budget
• Respond to inquiries from community members, Nation staff, and outside organizations
• professionally and promptly
• Maintain and update hall rental policies, procedures, and fee schedules as directed

Health, Safety & Community Standards

• Enforce hall rules, rental agreements, and community standards consistently and respectfully
• Maintain first aid kits and ensure emergency procedures are posted and current
• Ensure all users of the hall comply with applicable bylaws and safety regulations
• Coordinate with Nation leadership and, where required, emergency services

Qualifications and Requirements

Education & Experience

• Diploma or degree in Recreation Management, Business Administration, or related field or equivalent experience
• Minimum 2 years of experience in facility coordination, event planning, or community programming
• Experience working with Indigenous or Métis organizations is a strong asset
• Knowledge of Fort McKay, the local Métis community, and regional context is an advantage

Skills & Competencies

• Strong organizational, scheduling, and time management abilities
• Excellent communication and interpersonal skills — ability to work with Elders, youth, and diverse community members
• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with booking software is an asset
• Ability to maintain accurate records
• Self-motivated and able to work independently with minimal supervision
• Customer service-oriented with a warm, community-minded approach
• Basic knowledge of building maintenance, safety, and custodial practices

Other Requirements

• Valid Standard First Aid & CPR certification (or willingness to obtain upon hire)
• Satisfactory Criminal Record Check — including Vulnerable Sector Check
• Valid Class 5 Driver's Licence
• Willingness and ability to work flexible hours, including evenings and weekends

Working Conditions

• Primarily on-site at the Fort McKay Community Hall
• Some outdoor duties related to grounds, parking, and facility exterior
• Occasional lifting and moving of furniture and equipment (up to 50 lbs)
• Schedule will vary based on community events and booking demands

Expected hours: 37.5 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care

Work Location: In person