Community Manager (Part-time)

Job Title: Part-Time Office Manager (M-TH Afternoon Shift/ FRI Full-day)

Location: St. George, Utah (in-person only)

** Schedule ** Monday–Thursday, 1:00 PM – 5 PM: Friday 8:45AM -5PM (approx. 24 hours/week)

Pay: $18 – $22/hour (DOE) + monthly performance bonus

** About Us **

We are an established professional business center located in a Class A office building, providing furnished, full-service offices, meeting facilities, and administrative services to business professionals.

** Role Overview **

We are seeking a friendly, engaging, dependable, and highly organized Part-Time Office Manager to independently operate our professional office.

You will be the only employee on duty during your shift, responsible for managing daily operations and providing excellent service to clients and visitors.

As the face of our business, you must have a warm, welcoming personality, professional demeanor, and excellent interpersonal skills.

The ideal candidate is a self-motivated multitasker who can handle competing priorities, work efficiently with multiple computer programs, follow established procedures, solve everyday problems, and complete assignments accurately from beginning to end without constant supervision.

** What You'll Do **

• Greet and assist clients, visitors, and callers in a friendly, professional manner.
• Independently manage daily office operations, including phone calls, emails, reservations, mail services, and client requests.
• Schedule and track conference room and day-office reservations using office management software.
• Prepare client agreements, forms, and routine administrative paperwork accurately and completely.
• Review invoices and recurring charges for accuracy, identify discrepancies, maintain spreadsheets, track payments and deposits, and assist with monthly reports.
• Record charges for postage, shipping, copies, and other services.
• Process incoming and outgoing mail, including client notifications, forwarding, and FedEx, UPS, or USPS shipments.
• Use multiple computer applications for billing, scheduling, email, client records, and office administration.
• Maintain accurate client records and communicate clearly with clients and management.
• Handle basic office technology issues involving printers, copiers, and Wi-Fi; coordinate with vendors when necessary.
• Prepare meeting rooms, maintain supplies, and keep offices and shared areas clean, organized, and welcoming.
• Follow security procedures for keys, access credentials, and confidential client information.
• Follow written procedures, document completed work, and promptly communicate questions or discrepancies to management.
• Take ownership of assigned responsibilities and ensure tasks are completed accurately and on time.

** What We’re Looking For **

• 2+ years of experience in office administration, office management, or a similar professional environment.
• Pleasant, engaging personality with excellent customer service and communication skills.
• Ability to work independently as the sole employee on duty, exercising sound judgment with minimal supervision.
• Strong multitasking, organizational, and time-management skills.
• Exceptional attention to detail, accuracy, and follow-through.
• Strong computer proficiency, including Microsoft Word, Excel, email, and web-based business applications.
• Comfortable reviewing invoices, working with numbers, maintaining spreadsheets, and preparing basic reports.
• Ability to follow established procedures carefully, ask questions when needed, and communicate promptly.
• Dependable, punctual, resourceful, and proactive.
• Trustworthy and discreet when handling client information and office security.
• Willingness to perform routine office upkeep and occasionally cover additional shifts when available.

Experience with billing, bookkeeping support, property management, or office management software is preferred.

Formal accounting training and QuickBooks experience are not required. Training on our office management systems will be provided.

** Compensation & Benefits **

• $18–$22 per hour, depending on experience
• Monthly performance bonus
• Retirement plan
• Paid sick leave and vacation
• Cell phone reimbursement (up to $56/month)

** To Apply **

Please submit your resume and a brief cover message describing your relevant office administration experience, computer skills, and ability to work independently.

Job Type: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 24.0 – 26.0 per week

Benefits:

• Paid time off
• Retirement plan

Work Location: In person