Community Project Coordinator

JOB TITLE: Community Project Coordinator for 18.75 hours a week

RENUMERATION: 15,638 per annum (FTE £31,276)

BASE: Open Doors Hub, Crewkerne.

CONTRACT: Fixed Term – initially 2 years (subject to a 3 month probationary period).

REPORTS TO: Development Manager and Board

LOCATION: Crewkerne with very occasional travel

WORKING PATTERN: 18.75 hours per week working flexibly as needed, this role will include some weekend working.

BENEFITS: 25 days annual leave (pro rata) plus 8 days bank holiday.

Access to a pension scheme

Personal development training and external supervision as agreed with your line manager.

JOB SUMMARY:

To coordinate and deliver projects run by Crewkerne Community Kitchen/Open Doors (CCK/ODS)

This Coordinator will lead on the co-ordination and planning of CCK/ODS activities, partnerships, volunteer network and weekly book-keeping with a responsibility for the key outcomes and monitoring associated with these.

You will ensure that all projects are inclusive and delivered to a high standard, in budget, and timescales. As well as line managing volunteers your role would involve reporting back to the Development Manager on a weekly basis.

Interviews are expected to take place on 23/24th November.

Project Management & Delivery

To coordinate and deliver a number of CCK/ODS projects; working with volunteers, venues, and other stakeholders, in ways which demonstrate best practice, including the Repair Hub and other current activities that run in the Open Doors Hub and look for ways to engage the community and increase our reach.

To oversee and be actively involved in programme planning to increase the traded income of CCK/ODS through creative workshops and activities linked to sustainability.

To develop appropriate partnerships and working relationships with various organisations and agencies in the Crewkerne area, including engaging with project stakeholders, community groups, voluntary organisations, employers, and statutory bodies.

To work within the budgets and financial deadlines set by CCK/ODS policies, procedures and practices.

To ensure that all activities are undertaken in line with CCK/ODS’ health and safety policies and procedures, including undertaking risk assessments.

To support the Development Manager to prepare and submit internal plans, reports and monitoring for funders to meet their requirements, to support fundraising bids, continuous improvement and also marketing opportunities.

To assist on the development of projects to support CCK/ODS future plans.

To ensure all paperwork, (including project monitoring, evaluation, participant data, risk assessment forms, safeguarding and incident/accident report forms) are kept up to date and inputted accurately in a timely manner and to the required standard for CCK/ODS and funders.

People Management and Development

To manage volunteers, (and potentially in future) specific staff working for CCK/ODS; ensuring they have the appropriate support and training to the required standard for delivery on projects.

To be alert to the safeguarding of young people, children and vulnerable adults; raising issues and concerns directly to the Team Managers and the Trust’s designated safeguarding leads.

Communication and Marketing

To represent and promote CCK/ODS at appropriate meetings with a range of partners and stakeholders. This may include occasional evening and weekend working.

To develop and maintain close links with all sectors of the community, particularly local stakeholders and those suffering disadvantage.

To undertake any relevant marketing needs, particularly within a social media context as deemed necessary to grow the audiences for activities and support of the organisation’s aims. To ensure that the volunteers (and possible future staff) and projects you manage comply with funder communication requirements whilst maximising the profile and positive exposure that we can gain for our projects.

Additional responsibilities

To undertake training and development that is deemed necessary for the pursuance of the post and evolution of the organisation.

To meet any travel requirements of the role; walking, cycling, public transport and if necessary using own vehicle. Expenses will be reimbursed.

To comply by GDPR regulations throughout project tasks and delivery.

To undertake other related responsibilities commensurate with the evolving objectives of the post and the evolution of the Trust, as may reasonably be requested by Managers / Directors.

To work with due regard for CCK/ODS core values and objectives as set out in our Constitution.

Person Specification

Experience in project planning and delivery, ideally in small not-for-profit/community focused organisations/groups.

A knowledge of the local area and the challenges that the community experiences, an ability to relate to and motivate diverse range of individuals, including volunteers, people with varying needs and issues and those that live in disadvantaged neighbourhoods.

Excellent communication skills both written and verbal, familiarity with appropriate computer software (Word, Excel, Google Docs and social media platforms) and online collaboration.

Effective administrative and organisational skills along with an attention to detail.

Ability to work to deadlines, dealing with competing demands and to prioritise own work programme.

Ability to work productively with minimum supervision and as part of a team.

A commitment to promoting equal opportunities and diversity in all work practices, employment and partnering opportunities.

Pay: £31,276.00 per year

Work Location: In person